Operations Manager

**ABOUT STRATEGIC FUNDING GROUP** Strategic Funding Group is a consulting firm that helps nonprofits and government agencies win and manage grant funding. We work with clients across the country — behavioral health providers, housing and reentry organizations, workforce programs, county governments — helping them identify the right funding, build competitive applications, and grow sustainably. We are a small, senior team, which means everyone here owns real work and sees the results of it. **ABOUT THE ROLE** The Operations Manager is the operational center of the business. You will run the money, the calendar, the contracts, the hiring and the systems — and you will be the person the rest of the team comes to when they need something unblocked. This is a broad role at a small firm, and it is deliberately not narrow. You will work directly with the President on the day\-to\-day operations of the business, covering administration, financial management, human resources, and company operations. In addition, you will serve as surge project management capacity: when our grants team is fully committed, you step in and carry grant projects directly, so that client deadlines are never the constraint. We are looking for someone who can hold two modes at once — steady operational routine and deadline\-driven project work — and switch between them without dropping either. Reports to: President Schedule: 40 hours weekly, Monday–Friday **WHAT YOU WILL DO** Administration and Office Management * Support the President with task management, communications, file management, procurement and organization * Manage calendars, schedule client meetings and site visits, send reminders, and organize travel when needed * Create and update templates, agendas, reports, funding plans, presentations and briefs * Maintain accurate client and company records, and keep everything organized on SharePoint * Maintain the firm's internal knowledge base so client, funder and pipeline information stays current and reliable for the whole team * Administer the firm's operational tooling and automated reporting, and make sure the outputs stay accurate and trusted Financial Management * Work closely with the President on business planning, budget projections, and pricing for consulting and grant work * Send invoices, track accounts receivable, and actively pursue overdue balances with clients * Prepare and send client contracts and engagement agreements, track fees, and handle cancellations * Issue, adjust and void invoices in line with company policy * Complete semi\-monthly payroll and monitor accounts payable * Execute recurring financial obligations on schedule, including payroll transfers, credit card payments and scheduled ACH transfers * Support the President in managing the company's banking relationship and line of credit * Coordinate with the bookkeeper and CPA, including a standing monthly review * Maintain weekly time entry in QuickBooks Human Resources * Establi