Executive Operations Coordinator

Description: **Position Title:** Executive Operations Coordinator **Department:** Executive Operations **Reports To:** Chief Executive Officer or Designee **FLSA Status:** Non\-Exempt **Position Type:** Full\-Time **Work Location:** Remote **Position Summary:** The Executive Operations Coordinator provides administrative and operational support to the Med Ops Staffing executive team. The position helps manage employee credentialing, new\-hire onboarding, HR and payroll system records, spreadsheets, and assigned projects. This is a highly task\-oriented role and serves as a go\-to resource for work assigned by the executive team. Success requires strong follow\-through, accurate record keeping, professional communication, and the ability to work independently in a remote environment while protecting confidential information. Requirements: **Essential Duties and Responsibilities** **Executive Team Support** * Receive, prioritize, and complete assignments from members of the executive team. * Maintain task lists, deadlines, follow\-up items, and status updates so assigned work is completed on time. * Prepare correspondence, reports, meeting materials, forms, and other business documents. * Assist with scheduling, meeting coordination, and recurring administrative processes as assigned. **Employee Credentialing** * Collect and verify employee licenses, certifications, and other required credentials against company, position, and client requirements. * Maintain credentialing trackers and monitor expiration dates, missing records, and renewal requirements. * Follow up with employees and internal teams regarding incomplete, expired, or inconsistent information. * Escalate credentialing concerns promptly and maintain accurate, organized electronic records. **Onboarding and Paylocity Support** * Assist new employees throughout onboarding and clearly communicate requirements, deadlines, and next steps. * Create, update, and maintain employee records, documents, and workflows in Paylocity within authorized access levels. * Monitor onboarding and employee\-record completion and follow up on incomplete forms, acknowledgments, and assigned tasks. * Coordinate with recruiting, compliance, payroll, workforce partnerships, and leadership to support timely onboarding. **Spreadsheet and Data Management** * Create, update, and review Excel spreadsheets used for onboarding, credentialing, staffing, reporting, and executive projects. * Use sorting, filtering, formulas, data validation, and other spreadsheet tools to organize and review information. * Reconcile information from multiple sources, identify errors or missing data, and maintain organized files and version control. **Administrative Operations and Confidentiality** * Handle employee, payroll, client, and company information with appropriate confidentiality and discretion. * Follow company policies and established procedures when accessing, storing, or sharing sensitive information. * Id