Project Coordinator

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines)About the RoleAt Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.This is not a passive administrative role.You will act as the execution backbone of the team — ensuring:Timelines stay on trackDeliverables are completedStakeholders stay alignedRisks are identified earlyDocumentation remains organized and accurateIf you are:Highly organizedProactive with follow-upsComfortable managing multiple moving partsStrong in communication and coordinationThis role is a strong fit.What You’ll OwnProject Planning & Timeline ManagementMaintain and update project plans using:AsanaTrelloMonday.comMS Project / SmartsheetTrack:TimelinesMilestonesDependenciesDeliverablesEnsure schedules and project trackers remain accurate and updatedHelp teams stay aligned on priorities and deadlinesDocumentation & ReportingPrepare:Meeting agendasMeeting notesAction itemsWeekly project reportsMaintain organized documentation in:SharePointGoogle DriveConfluenceCreate reports covering:Progress updatesRisks and blockersKey project metricsEnsure all project documentation stays clean and accessibleCommunication & Coordination (Core Responsibility)Act as the central liaison between:Project managersTeam membersLeadershipStakeholdersEnsure:Clear communicationAlignment on prioritiesProper documentation of decisionsFollow up proactively on tasks and deliverablesEscalate delays or blockers early before timelines are impactedTask & Resource TrackingMonitor:Task completionResource availabilityDependenciesEnsure no task or deliverable gets missedHelp maintain accountability across active projectsRisk & Quality ManagementIdentify:DelaysBottlenecksOperational risksMaintain project risk registers and escalation trackingHelp ensure deliverables meet quality expectations before submissionVendor & External CoordinationCoordinate with vendors, contractors, and external stakeholdersTrack deliverables against agreed timelinesEscalate issues proactively when expectations are not metWhat Success Looks LikeProjects remain organized and on scheduleStakeholders stay informed and alignedRisks are identified before they become operational issuesDocumentation remains clean and easy to accessTeams consistently meet deadlines with fewer coordination gapsWhat Makes You a Strong FitExtremely organized and detail-orientedStrong follow-up and accountability mindsetExcellent written and verbal communicationAble to manage multiple projects simultaneouslyProactive in identifying risks and solving problems earlyComfortable operating in fast-paced environmentsRequirements (Must-Have)Experience2+ years experience in:Project coordinationOperations supportAdministrative/project support rolesCore SkillsHands-on experience with:AsanaTrelloMonday.comStrong Excel / Google Sheets skills including:TrackersPivot tablesConditional formattingStrong organizational and documentation skillsExcellent communication and coordination abilityComfortable working remotely across multiple stakeholdersNice to HaveCertifications:PMPCAPMAgile certifications (or in progress)Familiarity with:Agile / Scrum workflowsSprint planningExperience in:SaaSMarketingProfessional servicesConstruction or operations-heavy environmentsWhat a Typical Day Looks LikeUpdate project timelines and task trackersFollow up with teams on deliverables and deadlinesSupport meetings with notes and action itemsPrepare weekly status updates and reportsCoordinate communication across stakeholdersIdentify and escalate risks earlyMaintain organized project documentation and systemsIn short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.Key Metrics (KPIs)On-time completion of tasks and milestonesAccuracy and consistency of project reportingReduction in missed deadlines caused by coordination gapsClean and updated project documentationPositive stakeholder feedback on communication and organizationWhy This Role Stands OutHigh ownership across multiple projectsDirect exposure to leadership and operationsClear impact on execution and delivery qualityStructured workflows with measurable KPIsOpportunity to grow into:Project ManagerOperations ManagerProgram CoordinatorFully remote environment with growth potentialInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (project tracker + status report)Client InterviewOffer & Background VerificationApply NowIf you:Love keeping projects organized and moving forwardAre proactive and detail-drivenThrive in fast-paced operational environmentsEnjoy coordinating teams, timelines, and executionThis is a strong opportunity to step into a high-impact project coordination role.Originally posted on Himalayas