Executive Assistant - Remote

**Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant to support our Defense Services Division. This position is 100% remote however occasional travel may be required.** Currently conducting high\-level search for an Executive Assistant to support business unit senior directors within Defense Services Division (DSD) of a mid\-sized ($1B annual revenue), 100% Employee\-Owned company providing high quality services and solutions to the aerospace, defense, and intelligence markets. The Executive Assistant will primarily support the DSD business unit senior directors, as well as other Division executive leaders across dispersed geographic locations, and be responsible for assisting on a diverse set of matters and projects. This is a fast\-paced environment and requires a strong multi\-tasker responsible for a variety of tasks in addition to high agility, attention to detail, professionalism, and comfort in a rapidly changing environment. **Major Duties and Responsibilities:*** Manage and organize multiple executive calendars; understand required schedule trade\-offs and division/company priorities and execute accurate scheduling to maximize executive efficiency. * Facilitate and schedule senior leader/executive appointments and meetings; this will require close coordination with other company leaders, external business and government leaders, and their executive assistants. * Execute and maintain proper protocol procedures/expectations for Division and business unit stakeholders. * Plan, organize, and facilitate required business unit and division leadership in\-person and virtual meetings. * Schedule and track welcome calls/meetings of new division employees with appropriate business unit senior director; provides appropriate background information in preparation for the meetings. * Plan and arrange travel schedules for business unit senior directors; prioritize travel arrangements to maximize senior leader/executive efficiency and availability, to include scheduled and nonscheduled transportation services. * In coordination with DSD EVP EA, tracks business unit senior director site visits and employee engagement activities. * Maintain and coordinate required executive communications with internal/external customers. * Manage and organize professional correspondence; produce PowerPoint presentations, Word documents, and Excel spreadsheets as needed/requested. * Facilitate presentations for key business unit meetings. Secure presentation inputs/materials from others and integrate into proper presentation templates for a cohesive and compelling briefing. Capture notes and action items from meetings and follow up on the action items. Coordinate real\-time Information Technology (IT) support, when required, and host slide presentations. * Create and maintain shared online files for important documentation. * Proactively analyze business unit and Division administrative processes, formulate and implement process improvements to r