Sales / Executive Assistant (Excel Specialist)

💼 Job Title: Sales / Executive Assistant (Excel Specialist)Location: Remote (Philippines preferred) Employment Type: Full-time📝 Job DescriptionWe are looking for a proactive and detail-oriented Sales/Executive Assistant to support our sales operations and executive team. This role requires advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, generate reports, and streamline workflows. The ideal candidate will be highly organized, tech-savvy, and capable of handling confidential information with discretion.🎯 Key ResponsibilitiesAssist executives with calendar management, email correspondence, and meeting coordinationPrepare and analyze sales reports using Excel (VLOOKUP, Pivot Tables, charts)Maintain CRM records and update client databasesSupport lead generation, follow-ups, and pipeline trackingCoordinate with internal teams to ensure timely delivery of sales materials and updatesDraft professional documents, proposals, and presentationsHandle administrative tasks such as travel arrangements, expense tracking, and file organization🧠 QualificationsEducation & ExperienceBachelor’s degree in Business Administration, Marketing, or related fieldMinimum 2 years of experience in sales support, executive assistance, or administrative rolesTechnical SkillsAdvanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, conditional formatting)Familiarity with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce)Experience with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom)Strong data entry and reporting skillsSoft SkillsExcellent verbal and written communicationHigh level of discretion and professionalismStrong organizational and time management abilitiesProblem-solving mindset with attention to detail✅ Preferred QualificationsExperience supporting remote teams or international executivesKnowledge of e-commerce platforms and sales funnelsFamiliarity with automation tools (Zapier, Airtable, AppSheet)Ability to create dashboards and visual reportsOriginally posted on Himalayas