Shared Services Specialist

Proper AI is an AI-first accounting service built for property managers and real estate operators.By combining automation, technology, and a global team of accounting experts, we deliver faster, more accurate financial operations at scale.We’re a team of builders, problem-solvers, and operators from around the world, working together to modernize one of the most critical functions in real estate.Learn more at Proper.aiThe Data Entry I performs repetitive, rules-based tasks within financial & accounting workflows with precision and consistency. This entry-level role is responsible for ensuring data accuracy, timely execution, and strict adherence to established procedures. As a core member of the new Shared Services department, the specialist supports Proper AI’s ability to scale by standardizing high-volume processes and enabling future automation.Main ResponsibilitiesExecute high-volume, rules-based finance tasks (Accounts Payable, Bank Reconciliation, data entry).Ensure accuracy (≥98%) and follow established SOPs and workflow playbooks.Track and report completion, accuracy, and turnaround times.Identify and escalate anomalies, errors, or exceptions.Suggest and support process improvements and automation opportunities.Maintain workflow documentation and support new process rollouts.Collaborate with a remote, distributed team to meet deadlines and SLAs.Required Hard skills1–2 years of experience in operations, shared services, or high-volume data entryComfortable with repetitive tasksProficiency with Excel/Google Sheets for data entry and workflow tracking.Ability to follow standardized processes (SOPs).Experience with workflow documentation and task tracking tools.Familiarity with Accounting (Accounts Payable or Bank Reconciliation) is a PLUS!Required Soft skillsStrong attention to detailDiscipline & reliabilityClear communicationAdaptabilityCollaborationProcess mindsetProper is proud to be an equal opportunity employer committed to creating a diverse environment to work by offering the same opportunities to all applicants regardless of gender, sexual orientation, race, color, religion, disability, national origins, marital status, or other characteristics. We base our talent search exclusively on competencies, abilities and potential.Originally posted on Himalayas