Part-Time to Full-Time Executive Assistant

**This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas.** Check Off Your List (COYL) is hiring a **remote part\-time Executive Assistant**to support our client and company growth. The position starts at $22/hr. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay\-what\-you\-need model so our clients can focus on what matters most – their business. We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds \- work from home without the isolation! This is a remote position (**seeking employees based in Florida, Georgia, Maine, Ohio, Texas**) reporting to the Manager of the executive assistant team. This role will start at **20\+** **hours a week** and can quickly grow from there. **Objectives of the Role:** * Assist clients as directed * Maintain client relations and refine internal processes that support COYL and clients * Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks * Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld **Daily and Monthly Responsibilities (dependent on client needs):** * For real estate/ business broker clients + **Contract\-to\-Close Management:** Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing. + **Documentation \& Compliance:** Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance. + **Liaison Communication:** Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process. + **Deadline Tracking:** Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies. + **Escrow \& Title Support:** Open escrow, manage earnest money deposits, and ensure all escrow documents are complete. + **System Maintenance:** Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop) + Other tasks as needed * For all clients + Manage the professional and personal needs for various clients + Track detailed records in timekeeping system + Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives + Manage, coordinate, and arrange our virtual client’s travel and travel\-related activities, including hotel booking, transportation, and meals + Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database + Maintain professionalism and strict confidential