Operations & Finance Coordinator

**About Digital Carpenters** Digital Carpenters is a data center owner\-operator and managed services company with a portfolio spanning on\-grid and off\-grid facilities across Texas. We own and operate our own sites and provide full\-service operational management for institutional clients, combining boots\-on\-the\-ground execution with purpose\-built software and infrastructure expertise. Our facilities primarily serve Bitcoin mining and high\-density compute clients. We are a lean, technically driven team that holds our operations to a high standard across every site we touch. We are growing across all three segments of our business: owned sites, managed services, and software. This role supports the back\-office infrastructure that keeps that growth organized. **The Role** This is a remote administrative and finance role working alongside executive team members. The Coordinator will be responsible for the business operations functions that keep our organization running smoothly: accurate books, timely vendor payments, well\-managed procurement, and a consistent onboarding experience for new team members. The role spans a deliberately broad scope. On any given day, you may be coding bills in QuickBooks, processing payroll in Gusto, coordinating travel, or setting up a new hire across our operational platforms. We are looking for a professional who brings sound judgment and strong organizational habits to varied work, and who relies on AI tools as a core part of their workflow to research, draft, troubleshoot, and operate efficiently across a broad scope without requiring constant direction. This is a full\-time role with a consistent core workload and varied projects around it, well\-suited to a self\-directed professional. It offers direct exposure to the leadership and operations of a growing data center company. **Responsibilities** **Accounts Payable \& Receivable** * Process vendor invoices and manage payment runs * Enter and code bills in QuickBooks Online with correct accounts, projects, and customer tags * Track receivables and follow up on outstanding balances as needed * Coordinate with our PEO to maintain organized digital records for all financial documents **Expense \& Transaction Management** * Collect, review, and process expense reports and receipts from the field team * Coordinate with our PEO to categorize all transactions by account, project, and customer in QBO **Payroll** * Run semi\-monthly payroll in Gusto for employees and contractors * Collect and verify timesheets; apply correct pay rates and overtime as applicable * Manage routine payroll questions and adjustments independently **Vendor \& Procurement Management** * Manage vendor accounts and relationships across key suppliers * Purchase supplies and materials against approved purchase orders * Track open POs through delivery and close **Onboarding \& People Admin** * Set up new hires in Gusto, Google Workspace, Slack, Asana, and relevant operationa