Assistant Project Manager/Executive Assistant

Check Off Your List (COYL) is hiring a **remote part\-time Executive Assistant**to support our exponential growth. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay\-what\-you\-need model so our clients can focus on what matters most – their business. We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds \- work from home without the isolation! This is a remote position (**seeking employees based in Florida, Maine, Ohio, Texas**). This role will start at**10\-15 hours a week** and can quickly grow from there. **Objectives of the Role:** * Report to the Project Manager and Manager of the Executive Assistant team * Assist clients as directed * Maintain client relations and refine internal processes that support COYL and clients * Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks * Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld **Daily and Monthly Responsibilities (dependent on client needs):** * Manage the professional and personal needs for various clients * Track detailed records in timekeeping system * Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives * Manage, coordinate, and arrange our virtual client’s travel and travel\-related activities, including hotel booking, transportation, and meals * Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database * Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company * Track action items and follow up with the client and internal team members to ensure deadlines and commitments are met * Assist with meeting preparation including agendas, materials, note\-taking, and follow\-up items * Support operational tasks such as CRM updates and workflow coordination * Organize client communications * Return phone calls and relay messages * Plan client events * Respond to all requests within a maximum of 4 business hours * Navigate priorities while multi\-tasking * All other tasks as needed **Skills and Qualifications** * 4 years of experience in an administrative role reporting directly to senior management * Superb written and verbal communication skills * Strong time\-management skills and the ability to organize and coordinate multiple projects * Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems * Flexible team player willing to do what it takes to get the job done; adaptable and enjoy