Administrative Support Assistant

**Job Summary** ADMINISTRATIVE ASSISTANT POSITION The Burlington Water District (BWD) Board seeks to hire an Administrative Assistant on a contract basis. This is a newly created position to allow board members to focus on policy issues and less on administrative functions. REGULAR DUTIES Regular duties include attending Board Meetings; preparing draft and final versions of meeting minutes and agendas; distributing material digitally and posting meeting material (and information) on the BWD Website. Responsibilities also include being knowledgeable of the BWD website, Master Plan, Rules and Regulations and month to month board practices. Administrative Assistant supports Board activities in coordination with the Board Members. The Board Chair supervises the Administrative Assistant. ADDITIONAL DUTIES Administrative Assistant also assists the Bookkeeper in preparing the Budget Calendar and shall serve as the Budget Chair if requested and approved by the Board. The Budget Chair’s primary responsibility is to develop the annual budget calendar, post proposed budgets, post meeting notices and to review the Bookkeepers draft budget material. The Administrative Assistant would be responsible for attending and recording the four Budget Committee Meetings per year. Administrative Assistant duties may include carrying out research or special projects as jointly agreed upon in coordination with the Board. Special projects may include coordination with other contract staff, water districts, and public agencies. COMPENSATION The base monthly fee is $500 and covers attendance at monthly Board meetings, preparation of draft and final meeting minutes and agendas, and posting and distribution of meeting materials. Time spent on research or special projects directed by the Board will be compensated at $50 per hour, up to 30 hours or $1,500 per month, for a maximum total monthly contract payment of $2,000\. Special research may include coordination with other contract staff, water districts and public agencies. Budget Meetings are in addition to Board Meetings and held about four times per year. Compensation for budget meetings and related activities is $50 per hour. Budget related activities include attending budget meetings; preparing draft and final versions of meeting minutes and agendas; and tracking the budget calendar in coordination with the BWD Bookkeeper. DOCUMENTATION For monthly payment, the Administrative Assistant must document the hours worked and describe the work tasks for billing purposes. This documentation shall be submitted to the Bookkeeper for the prior month by the 10th of each month or the second Friday of each month depending on which date comes first. (The Bookkeeper presents billing information monthly for Board approval). BACKGROUND Burlington Water District is a small, municipal corporation located in unincorporated Multnomah County generally bordering St Helens Road (Highway 30\) northwest of the City of Portland. Burl