Bookkeeper Part-time

**Company:** Conduit Digital **Location:** Remote but New Jersey based to attend a quarterly meeting. **Engagement Type:** 1099 Independent Contractor **Estimated Commitment:** \~10 hours per week **About Conduit Digital** At Conduit Digital, we aren’t just a vendor; we are an elite digital performance partner helping North America’s most driven advertising agencies scale. We do tough things, value "A" players, and maintain a culture built on elite performance, radical accountability, and clear communication. We are seeking a focused, precise, and proactive **Fractional Bookkeeper** to serve as a key financial partner to our Executive Team. This is an exceptional opportunity for an independent financial professional who runs their own practice to partner with an emerging, high\-growth national agency. **Why This is a Tremendous Opportunity** * **True Partnership:** You won't just enter data. You will be a respected, strategic partner to our CEO and Director, helping us manage cash flow and maintain absolute financial integrity. * **Ultimate Flexibility:** This is a 1099 engagement. We care about outcomes, accuracy, and meeting strict deadlines—not how or when you log your hours. It is the perfect anchor client for a high\-performing fractional bookkeeper. * **Modern Systems:** We value process and efficiency. You will coordinate with our external accounting team (Summit Accounting) and leverage clean, established workflows. **Core Responsibilities:** **1\. QuickBooks Online (QBO) Specialist** * We are looking for a true QBO specialist. The candidate will have total access to and primary responsibility for managing and maintaining our QuickBooks Online account. **2\. Accounts Receivable \& Invoicing** * **On\-Time Invoicing:** Complete and dispatch all client invoices by the end of the 2nd business day of each month. * **Retainer Monitoring:** Confirm that every Conduit monthly retainer clears on the 1st of the month, communicating any declines immediately on the same day. * **Active Collections:** Maintain the A/R aging report and systematically follow up on 100% of accounts that are more than 3 days past due, weekly. * **Proactive Escalation:** Actively flag potential collection issues to the CEO and Director as early as possible. * **Financial Data.** Ability to interpret financial data accurately and maintain close attention to detail. **3\. Cash Management \& Accounts Payable** * **Rapid Pay Mentality:** Review and validate vendor invoices, purchases, and card spend weekly. Stage payments for the CEO's approval. *Our company mindset is to pay bills within 24 hours of receipt.* * **Amex Management:** Conduct weekly reviews of our American Express activity to keep the CEO informed of all payment statuses. * **Reconciliations:** Reconcile all bank and credit card accounts monthly, supported by a quick weekly review. **4\. Monthly Close, Reporting \& Coordination** * **The 5\-Day Close:** Ensure books are fully closed and our Fin