Executive Assistant to CEO

**Executive Assistant to the CEO** **Role Overview** We’re looking for a detail\-oriented, extremely organized, resourceful Executive Assistant to support the CEO and keep the day\-to\-day running smoothly. This role goes beyond managing a calendar: you’ll anticipate needs, bring structure to competing priorities, and help the CEO stay focused on the work that matters most. The ideal candidate is a clear communicator who exercises good judgment, handles sensitive information with discretion, and takes ownership from start to finish. You’re comfortable working independently, asking thoughtful questions, and adapting when priorities change. **Key Responsibilities** **Manage the CEO’s time and priorities** · Own a dynamic calendar, balancing meetings, focused work, travel, and shifting priorities. · Evaluate scheduling requests, resolve conflicts, and make thoughtful recommendations about how to use the CEO’s time. · Keep the CEO informed of upcoming commitments, deadlines, and decisions that need attention. **Support communication and relationships** · Help organize and prioritize email and other communications, flagging urgent items and drafting responses as appropriate. · Serve as a responsive, professional point of contact for internal team members and external partners. · Prepare correspondence, presentations, and other materials with accuracy and attention to detail. **Create structure and improve how work gets done** · Create and maintain organized administrative systems and processes. · Build simple, repeatable processes that reduce back\-and\-forth and make daily work easier. · Support research and special projects. · Handle confidential business, human resources, and personal information with complete discretion. **Keep on top of To\-Do’s and keep deliverables \& tasks on track** · Coordinate meetings and ensure agendas, relevant documents, and preparation materials are ready in advance. · Capture key decisions and action items when needed, and track owners and deadlines. · Follow up thoughtfully to keep commitments moving and prevent important details from being missed. **Coordinate travel and administrative needs** · Arrange travel, accommodations, transportation, and create clear itineraries. · Manage expense reports and related administrative tasks. · Coordinate logistics for leadership meetings, team gatherings, and other events as needed. **Minimum Qualifications** · 10\+ years experience supporting a CEO, founder, or senior executive in an executive assistant role. · Strong organizational skills and the ability to manage multiple priorities without losing track of details. · Excellent written and verbal communication skills. · Sound judgment about what to handle independently, what to flag, and when to ask for clarification. · A proactive approach: you anticipate needs, identify potential issues, and bring practical solutions. · Reliable follow\-through and a strong sense of ownership and accountab