Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business HoursAbout the RoleWe’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.If you’re someone who is organized, proactive, and reliable, this role is built for you.What You’ll OwnAdministrative & Executive Support (Primary Focus)Manage calendars, meetings, and scheduling across time zonesCoordinate calls and ensure smooth daily planningDraft and send professional emails, documents, and communicationsPrepare meeting notes and track follow-upsData & CRM ManagementUpdate and maintain records in:HubSpotSalesforceZoho CRMManage spreadsheets and operational trackersOrganize digital files in:Google DriveDropboxSharePointResearch & Task ExecutionConduct online research:CompetitorsVendorsMarket insightsTurn research into:Structured summariesPresentationsSupport ad hoc and project-based tasksCustomer & Vendor CoordinationRespond to basic client inquiries or route appropriatelyCommunicate with vendors and track outstanding itemsEnsure follow-ups are completed on timeOperations & Project SupportAssist with:Invoicing and expense trackingLight bookkeeping (if required)Update project management tools:TrelloAsanaNotionMonday.comWhat Makes You a Strong FitYou are highly organized and detail-orientedYou can manage multiple tasks without dropping the ballYou communicate clearly and professionallyYou are proactive and don’t wait for instructionsYou are reliable, responsive, and accountableRequired Experience & Skills1–2 years experience as a:Virtual AssistantAdministrative AssistantOperations Support roleProficiency in:Microsoft OfficeGoogle Workspace (Docs, Sheets, Gmail, Calendar)Strong time management and multitasking abilityReliable internet and remote work setupNice to HaveCRM experience:HubSpot / Salesforce / Zoho CRMFamiliarity with:QuickBooks / XeroExperience supporting:FoundersStartupsRemote teamsManaging multiple clients or executivesWhat a Typical Day Looks LikeReview calendars and inboxes, prioritize urgent itemsSchedule meetings and coordinate logisticsUpdate CRM records and trackersPrepare documents, reports, or summariesConduct research for ongoing projectsFollow up with vendors or clientsSend end-of-day updates and prep for next dayIn short: You ensure everything runs smoothly and nothing falls through the cracks.Key Metrics (KPIs)Tasks completed accurately and on timeCalendar & inbox management efficiencyNo missed meetings or deadlinesClean, organized systems and documentationStrong responsiveness during working hoursPositive feedback from clients and stakeholdersWhy This Role Stands OutHigh ownership and visibility across operationsExposure to multiple business functionsClear expectations and structured workflowsOpportunity to grow into operations or executive rolesWork directly with founders and decision-makersInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (mock inbox/calendar + research task)Client InterviewOffer & Background VerificationApply NowIf you:Thrive in fast-paced, remote environmentsAre organized, proactive, and detail-drivenEnjoy supporting operations and executionThis role is a strong fit.Originally posted on Himalayas