AI Automation & Operations Assistant — Real Estate / Executive Support

**AI Automation \& Operations Assistant — Real Estate / Executive Support** Location: Miami Beach, FL 33140 — Remote/Hybrid, with occasional in\-person availability required Schedule: Part\-time to start, with potential to expand Industry: Real Estate / Property Investment / Business Operations Coastal Property Advisors is a boutique real estate brokerage and advisory firm operating across New York City, Miami, Los Angeles, and Palm Springs. We are looking for a highly organized, tech\-forward assistant who can help us build a more automated business while also handling the human administrative and operational tasks that AI cannot reliably complete on its own. This is not a traditional virtual assistant position. We are specifically looking for someone who has hands\-on experience using AI tools such as ChatGPT, Claude, Claude CoWork, AI agents, workflow automation tools, and integrations to streamline business processes. The ideal candidate understands how to look at an existing manual workflow and ask: “How can we automate 70–90% of this?” You should be comfortable building and improving systems, testing AI workflows, documenting processes, and then personally handling the tasks that still require judgment, follow\-up, communication, or a human touch. Although much of the work can be performed remotely, you must be based in the Miami area and available to meet in person occasionally on demand when needed. PRIMARY RESPONSIBILITIES AI Automation \& Business Systems Help design, build, test, and maintain AI\-powered workflows for the business. Examples may include: * Building workflows using ChatGPT, Claude, Claude CoWork, and other AI platforms * Creating specialized AI agents for different business functions * Automating repetitive administrative processes * Developing AI\-assisted email and inbox management workflows * Automating lead follow\-up and CRM processes * Building workflows connecting email, CRM, spreadsheets, calendars, cloud storage, and other platforms * Creating reusable prompts, templates, instructions, and AI skills * Documenting processes and creating SOPs * Testing AI outputs and identifying errors or opportunities for improvement * Researching new AI tools and determining whether they can improve existing workflows * Helping transition manual workflows into scalable automated systems Experience with tools such as Zapier, Make, n8n, APIs, MCP/connectors, or similar automation platforms is highly desirable. You do not necessarily need to be a software developer, but you should be comfortable understanding how different applications connect and learning new technology quickly. REAL ESTATE OPERATIONS Assist with day\-to\-day operations for a boutique real estate brokerage and investment business. Responsibilities may include: * Managing and updating CRM records * Organizing and following up with leads * Coordinating property showings and appointments * Communicating with listing agents, buyers, sellers, landl