Bookkeeper/Administrative Assistant

**Bookkeeper / Administrative Assistant** TelStar National – Remote TelStar National is a fast\-growing turnkey AV, lighting, security, and network infrastructure company based in Austin, TX, specializing in multi\-unit and franchise clients including fitness studios, family entertainment centers, hotels, salons, and recreation centers. We are seeking a detail\-oriented Bookkeeper/Administrative Assistant who is proficient in QuickBooks Online (required) to manage day\-to\-day bookkeeping, liaise with our payroll and insurance partners, and provide general administrative support to the team. This role reports directly to the owner. **Key ResponsibilitiesAccounts Payable \& Receivable** * Manage full\-cycle accounts payable and accounts receivable * Track and record all invoices, receipts, and account statements * Monitor and maintain vendor accounts and customer balances * Follow up on outstanding invoices and past\-due payments **Bill Pay \& Reconciliation** * Run a weekly bill pay cycle, processing payments, checks, and bank deposits * Reconcile and balance all bank, credit card, and vendor accounts * Reconcile company credit card statements and enter/match supporting receipts * Transfer and verify data within the general ledger * Maintain a complete and organized filing system for financial records **Cash Flow Analysis \& Reporting** * Prepare a monthly cash flow report by the 5th of each month, plus ongoing projections * Collate and analyze account data to generate financial reports for leadership * Flag potential shortfalls or timing issues and recommend adjustments * Assist with budget preparation and tracking against actuals **Month\-End Close** * Prepare and post monthly accrual entries (e.g. AP, payroll, prepaid expenses) * Assist with general month\-end close tasks to ensure accurate financial statements **Payroll Support \& Partner Liaison** * Submit employee hours to our payroll partner on a biweekly basis * Process small employee reimbursements * Serve as the point of contact between TelStar and our payroll provider for routine items * Serve as the point of contact between TelStar and our insurance/benefits partners for routine items (e.g. enrollment changes, billing questions) * Support new hire onboarding logistics (paperwork, system setup, coordinating with payroll/benefits partners) **General \& Administrative** * Assist with general administrative projects as assigned (e.g. organizing and cleaning up company files) * Provide general administrative support to ownership and operations team as needed **Qualifications** * Proficiency with QuickBooks Online required * Prior bookkeeping or accounting experience required * Strong attention to detail and organizational skills * Comfortable working independently in a fully remote environment * Discreet and trustworthy with sensitive financial information **Confidentiality** * This role has access to company financial records and limited employee compensation informatio