BOOKKEEPER

BOOKKEEPERIndependent Contractor | Remote | Minimum 20 Hours/WeekThis is an independent contractor (1099) position. VaVa contractors are responsible for managing their own taxes, benefits, and business expenses.VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia, built on the belief that businesses thrive when they have the right support behind them. We connect clients across industries like nonprofit, legal, coaching, and finance with skilled virtual professionals who bring genuine expertise to the work. Our team may be distributed, but the culture is deeply connected through daily conversation, project collaboration, and regular all-company virtual gatherings.We are looking for an experienced Bookkeeper who is already doing this work independently, whether through their own practice or freelance engagements, and who can adapt to different chart of accounts structures, navigate varied client preferences, and deliver results without needing repeated direction. You will own the financial record-keeping for your assigned clients, manage the full bookkeeping cycle, and serve as a trusted point of contact for anything related to the numbers. The contractors who succeed in this role carry their expertise confidently and communicate with clients the same way.Beyond your client work, you will be part of a contractor community that genuinely invests in one another's success. Regular calls with clients and fellow contractors keep you connected to the broader VaVa team, and every interaction is an opportunity to reflect our mission, vision, and values.Please review the requirements and qualifications below carefully, as they reflect what it truly takes to succeed in this role. We appreciate your interest in joining the team.EXPECTATIONSRepresent VaVa Virtual Assistants in a Positive and Professional MannerBring a professional standard to every client interaction, written and verbal, that reflects the quality and credibility VaVa is known for.Treat all client financial information as strictly confidential. Use only approved tools and storage, follow each client's data security requirements, and never enter client data into unsanctioned AI tools or share it outside the scope of the engagement.Embrace VaVa’s values and contribute to a contractor culture built on accountability, consistency, and genuine investment in one another’s success.Maintain open communication with the VaVa team and participate in regular contractor calls and all-company gatherings.Take Ownership of Client SatisfactionManage the full bookkeeping relationship for each assigned client, including communication, deliverable timelines, and proactive issue resolution.Flag financial discrepancies, process gaps, and potential issues before they become problems for the client.Adapt to each client’s chart of accounts, preferences, and industry context without requiring repeated direction on the same item.Deliver accurate, complete, and timely work in every engagement, and communicate clearly when timelines or scope need to shift.Track engagement hours with awareness and flag any need to adjust hours up or down to maintain quality of service.RESPONSIBILITIESSet up and maintain client accounts in their preferred financial software, including chart of accounts configuration, account mapping, and initial data migration as needed.Run the full bookkeeping cycle for clients across varied industries and company sizes, including transaction entry, categorization, and reconciliation.Reconcile monthly bank statements, credit card accounts, and long-term liability accounts with accuracy and within agreed timelines.Manage month-end close for each client, ensuring all financials are accurate, complete, and delivered on schedule.Generate and issue financial statements including profit and loss reports, balance sheets, accounts payable and receivable reports, and any additional reporting the client requires.Process accounts payable and accounts receivable as needed, including issuing invoices, recording incoming payments, and following up with client customers on outstanding balances.Record and categorize company expenses in alignment with the client’s chart of accounts and annual budget, and flag material variances to the client.Identify and resolve categorization issues or last-minute adjustments based on client preferences and GAAP standards, with clear documentation of the reasoning.Maintain an organized financial filing system for each client that supports easy retrieval, audit readiness, and compliance with applicable local, state, and federal reporting requirements.Keep all client financial data strictly confidential; use only approved tools and storage, follow each client's data security requirements, and never transmit or process sensitive information outside sanctioned systems.Prepare financial documentation for external auditors, CPAs, or tax preparers when requested.Communicate proactively with each client about task completion, reporting s