Hospitality Group Administrator

**Administrative \& Financial Support Coordinator** **Reports To** Controller \& Business Manager. Also regularly interacts and communicates with ownership and management for each entity. **Location** Based out of an office in Milton, MA to start, with the possibility of some scope eventually being completed remotely. **Hours** Approximately 20 \- 30 hours per week, part\-time **Compensation** $25\.00 – $30\.00 / hour, commensurate with experience **Businesses Supported** Two restaurants, a market/café, and a new restaurant opening in 2027 **About the Role** We are looking for an organized, detail\-oriented person to join the administrative and finance side of a growing, independent restaurant group. This is a newly created position for the group. You will work directly with and report to the Controller \& Business Manager, who currently manages all financial activity, human resources, payroll, and business operations across four businesses. You will regularly interact and communicate directly with ownership and management at each of the four entities. The position will begin with a focus on accounts payable and the weekly financial cycle, and is expected to grow into payroll support, HR administration and broader operational responsibilities. This is a role for someone who genuinely loves the food \& beverage industry and thrives in a fast\-paced, ever\-changing environment — someone who enjoys bringing structure and organization to many moving parts, and who wants to grow into a right\-hand operational partner over time, not just complete a fixed set of tasks. **Primary Responsibilities** * Learn and support the weekly financial cycle for each business location. * Own the accounts payable process: collect invoices, credits, and billing information from multiple sources (email accounts, vendor portals, XtraChef, and other software platforms). * Accurately enter and code AP data into QuickBooks Online on a consistent weekly schedule. * Reconcile and cross\-check invoices, credits, and vendor statements to catch and correct discrepancies before entry. * Organize and maintain digital records of invoices, statements, and vendor correspondence. * Monitor multiple email accounts and software platforms to ensure no invoices, credits, or vendor communications are missed. * Meet firm weekly deadlines tied to each business's financial cycle. **Growth Opportunities** * Support payroll preparation and processing tasks. * Assist with onboarding administrative tasks for new hires. * Take on expanded bookkeeping, reporting responsibilities and assist with HR projects. * Support administrative needs for the launch of the fourth location in 2027\. **Software \& Tools Used** * QuickBooks Online — accounting and accounts payable entry * XtraChef \& Opsi — invoice management and food/beverage cost tracking * Toast POS and Toast Retail — point\-of\-sale and sales data across restaurant and market café locations * 7shifts — scheduling and labor