Virtual Administrative Assistant (GoHighLevel)

At **EX Squared LATAM**, we are a digital transformation company focused on building innovative, high\-impact technology solutions that drive real business value. We partner with top\-tier clients across global, regional, and local markets, fostering a collaborative, inclusive, and innovation\-driven culture where your ideas truly matter. **Role Overview** The Virtual / Administrative Assistant will serve as the operational backbone of our client's day\-to\-day business. Working directly with the Founder \& CEO, this role ensures that communications, scheduling, client follow\-ups, and internal workflows run without friction. This is a high\-visibility, cross\-functional role ideal for someone who thrives in a fast\-moving startup environment, takes ownership without being asked, and is comfortable learning new tools quickly. GoHighLevel CRM experience is mandatory, as it serves as the central operating system across the entire team and client base. **Location** * Fully remote position within LATAM. **Contract Duration** * Long\-term **Language Requirement** * Advanced English. **What you'll do** * Manage the CEO's inbox: filter, prioritize, draft routine responses, and ensure timely follow\-up on all pending communications. * Coordinate and schedule meetings, calls, and calendar events across multiple time zones. * Track and follow up on internal and external deliverables — clients, subcontractors, vendors, and partners. * Support invoicing operations: generate invoices, track payment statuses, and record transactions in the system. * Maintain and update GoHighLevel CRM records — contacts, pipelines, deals, and task assignments. * Prepare documents, decks, and basic reports as requested by the CEO or project team. * Research and compile information (vendors, pricing, tools, content) to support business decisions. * Coordinate routine client communications: confirmations, reminders, and status updates. * Support onboarding of new clients by organizing intake materials and scheduling kick\-off touchpoints. * Handle ad\-hoc administrative tasks aligned with CEO priorities and business needs. **What you'll bring** * CRM \& Operations: Hands\-on experience with GoHighLevel is mandatory — contact management, pipeline updates, and task tracking. * Communication: Fluent English (written and verbal, B2/C1\+) — daily communication with client, contacts, and vendors in Canada. * Productivity Suite: Proficient in Google Workspace: Gmail, Calendar, Docs, Sheets, and Drive. * Organization: Demonstrated ability to manage multiple priorities and deadlines without losing detail. * Administrative Skills: Experience with scheduling, inbox management, invoicing support, and document preparation. * Discretion: Ability to handle confidential client and business information with professionalism. * Experience: 2\+ years in a virtual assistant, administrative coordinator, or executive support role. ***Performance Competencies*** * Except