Accounts & Administrative Coordinator

Join Hire Hangar and work with fast-growing global companies while building a long-term, remote career.Accounts & Administrative Coordinator (Property Management)Job Title Accounts & Administrative Coordinator – Property Management IndustryLocation RemoteTime Zone US Time Zones (EST–PST)Role Overview We are seeking a detail-obsessed Accounts & Administrative Coordinator to maintain clean financial records while providing high-quality administrative support to leadership and operations within a property management business. This is a full-time, dual-function role requiring strong experience in AP, credit card reconciliation, and schedule-based task execution — alongside direct EA support to the business owner. The ideal candidate is a highly organized systems operator who can shift seamlessly between accounting and administrative responsibilities without dropping the ball on either.Key ResponsibilitiesAccounts Payable & PostingEnter AP into the expense approval system with accurate coding by property and categoryPost all transactions into ResManEnsure zero tolerance for miscoded or unposted transactionsCredit Card ReconciliationPull all credit card transactions and match to receiptsInvestigate and resolve any gaps before postingPost fully reconciled transactions into ResManSchedule-Based Task ManagementExecute the utility bill-back process in ResMan on schedulePrepare delinquency sheets formatted for Smartsheet exportReconcile deposits and process payment correctionsMaintain marketing cadence including Craigslist posts, Facebook group posts, and Locator emailsAdministrative & Coordinator SupportProvide direct support to the Owner across scheduling, follow-ups, and task executionSupport the Property Manager and broader operations with day-to-day administrative needsMaintain organization across Drive, Smartsheet, and emailRequired QualificationsBookkeeping or accounting experience, with direct experience in property management or real estate (non-negotiable)Hands-on experience with ResMan or similar property management accounting platformsProven ability to manage AP, credit card reconciliation, and recurring operational tasks with high accuracyStrong written and spoken English with a professional, proactive communication styleDemonstrated ability to provide coordinator-level administrative support to senior leadershipMust have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Smartsheet, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.Preferred QualificationsExperience supporting property owners or operations managers in a combined finance/admin capacityFamiliarity with Smartsheet for reporting and task trackingExperience managing marketing or tenant-facing communications as part of an operations roleTools & TechnologyResManSmartsheetGoogle Workspace (Drive, Gmail, Sheets)Slack, Zoom, and other remote collaboration toolsExcel / Google SheetsPlease NOTE It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.We connect top talent with vetted employers, competitive pay, and real growth opportunities.Originally posted on Himalayas