Remote Accounts Receivable & Finance Officer | Australian Aviation Business

Firm Description:Aero Adapt is a leading aviation services company based in Sydney, Australia, serving clients across the Asia Pacific region. Since 2013, the firm has delivered expert trip support, flight planning, and operations services for airlines, private operators, and government clients. Known for reliability, innovation, and 24/7 support, Aero Adapt combines local insight with global expertise to ensure seamless aviation operations.Our business operates in a project-based environment similar to construction, legal, or manufacturing firms, where accurate cost allocation across jobs, cost centres, and entities is critical.Learn more:https://aeroadapt.com/Hear from Co-founder, David Valeo: https://shorturl.at/uy6DxWhy Join Us:Competitive salary of PHP 60,000 – 85,000 per month (depending on experience)Working permanently from home, Monday to Friday, 7:00 am to 3:00 pm Philippine Standard Time20 days of paid leave a year + birthday leaveFollowing Sydney Public Holidays (with flexibility)Direct hire by Aero AdaptNew equipment providedA supportive and collaborative work environmentStable and growing Australian company with 10+ years in operation.Position Overview:We are seeking a highly experienced Accounts Receivable / Finance Officer with strong Australian bookkeeping experience and advanced Xero expertise to take ownership of the Accounts Receivable function within a multi-entity, project-driven organisation.This is a critical finance role responsible for ensuring accurate and timely invoicing, collections follow-up, and revenue reconciliation. All tied to specific jobs and cost centres across multiple entities.Key Responsibilities:Accounts Inbox ManagementManage the Accounts inbox and action incoming emails promptlyIdentifying and escalating non‑AR actionable emails to managementHandle client billing queries professionally and efficientlyAccounts Receivable & Client BillingGenerate and issue client invoices accurately and promptlyMonitor outstanding receivables and follow up on overdue accountsAllocate revenue correctly to projects (jobs) and cost centres in XeroIdentify jobs/projects linked to invoicesProcess and reconcile incoming payments against client accountsMaintain an accurate and up-to-date AR ledger in XeroReconciliation & ReportingAssist with company credit card reconciliationsPrepare AR aging reports and highlight overdue accounts to managementUse Asana daily to track and manage finance-related tasksIdentify opportunities to streamline bookkeeping processesQualifications:Minimum 2+ years' Australian bookkeeping experience (essential)Advanced, hands-on proficiency in Xero (essential)Strong working proficiency in AsanaDemonstrated experience with General ledgers, Cost centres, and Project‑based accountingExperience working in a multi‑entity businessPrevious experience in an Accounts Receivable or finance support roleExcellent attention to detail and strong organisational skills.This role requires someone who can take ownership of the Accounts Receivable function with minimal supervision.Strong communication skills (email-heavy role).This role is NOT suitable if you:Do not have hands-on Australian bookkeeping experienceHave only basic or limited Xero and ASANA exposureIf you are an experienced and detail-oriented finance professional seeking a long-term role within a stable Australian company, we would welcome your application.Originally posted on Himalayas