Executive Assistant - Project Coordinator

Azure Standard is seeking a highly organized, proactive **Executive \& R\&D Assistant** to support our Director of Strategic Innovation \& Product Development and the broader R\&D team. This is a hands\-on support role for someone who is exceptionally organized, communicates well, follows through, and is comfortable managing a large number of moving pieces. Our R\&D organization works across new product development, private label products, suppliers, packaging, manufacturing, sourcing, and commercialization. The right person will help keep projects, meetings, communications, documents, samples, schedules, and follow\-ups organized so the R\&D team can move quickly and effectively. Key Responsibilities * Provide day\-to\-day administrative support to the Director of Strategic Innovation \& Product Development. * Manage scheduling, meetings, calendars, reminders, and follow\-ups. * Prepare meeting agendas, take notes, document decisions, and track action items. * Maintain organized project files, supplier information, specifications, samples, and R\&D documentation. * Track outstanding tasks and follow up with internal teams and outside suppliers. * Assist with supplier communications, meeting coordination, and information requests. * Coordinate product samples, including ordering, receiving, organizing, distributing, and tracking samples. * Help prepare spreadsheets, presentations, reports, project summaries, and internal communications. * Maintain R\&D project trackers and ensure project information stays current. * Assist with data entry and organization of product, supplier, pricing, packaging, and specification information. * Coordinate meetings, calls, and other administrative logistics as needed. * Help identify overdue items and follow up with the appropriate person rather than allowing tasks to stall. * Support special projects and changing priorities as directed. What We're Looking For We are looking for someone who is: * Extremely organized and detail\-oriented. * Proactive and comfortable following up with people. * Able to manage multiple projects and priorities simultaneously. * A strong written and verbal communicator. * Comfortable working directly with executives, employees, suppliers, and business partners. * Able to take incomplete information and organize it into clear next steps. * Reliable about deadlines and follow\-through. * Comfortable working in a fast\-moving environment where priorities can change. * Confident using spreadsheets, documents, email, calendars, project\-management tools, and willing to pick up the phone to get answers. * Able to handle confidential business information professionally. Qualifications * 2\+ years of administrative, executive assistant, project coordination, operations, or similar professional experience preferred. * Strong Microsoft Office and/or Google Workspace skills. * Strong spreadsheet and document\-management skills. * Excellent written communication and proofreading skills.