Family Office / Household Bookkeeper

**Family Office / Household Bookkeeper** **Position Overview** Seeking an experienced, highly organized bookkeeper to manage bookkeeping and financial recordkeeping for a private family office and for the principal’s other holdings. This person will take over responsibilities currently handled by our existing bookkeeper and will report to the Family Office Manager and will work closely with the office’s CPA, tax team, and other staff and advisors. The ideal candidate has worked with family offices or the like and is comfortable working with multiple LLCs/entities, personal and household expenses, employees/payroll, multiple properties, and high\-volume credit card and bank activity. This role requires excellent attention to detail, discretion, and the ability to keep financial records organized and current. The ideal candidate also knows how to use modern AI tools to automate and expedite processes while also ensuring accuracy and thorough documentation. This role is a part\-time job. Initially it will be 20\-30 hours/week in order to enable the candidate to set up systems and processes and clear backlogs. Longer term once everything is up and running we estimate it will be more like 20\-25 hours/month, but that is subject to assessment as the tools and systems are put in place. **Primary Responsibilities** * Bookkeeping \& Reconciliation * Set up appropriate systems and work flow processes. * Maintain accurate books for multiple family and household entities. * Categorize transactions and ensure expenses are assigned to the appropriate entity/account. * Reconcile bank accounts and other financial accounts on a regular basis. * Review transactions for discrepancies, duplicates, missing information, or unusual charges. * Maintain organized supporting documentation for expenses and payments. * Keep books current and ready for CPA/tax review. **Bills \& Accounts Payable** * Track family office entity bills and ensure payments are made accurately and on time. * Maintain recurring payment schedules and flag unusual increases or discrepancies. * Coordinate with the Personal Assistant/Family Office Manager regarding invoices requiring clarification or approval. * Maintain accurate records of vendor payments and expenses. **Household \& Property Expenses** * Track expenses associated with multiple residences/properties, including: * Utilities * Property taxes * Repairs and maintenance * Landscaping * Housekeeping * Property\-related vendors and contractors * Insurance and other recurring expenses * Help determine and document which expenses belong to the appropriate personal or business entity. **Family Office / Entity Accounting** * Maintain separate and accurate records across multiple LLCs and entities. * Track intercompany/entity payments and transfers. * Assist with allocating expenses that may have both personal and business components. * Maintain clear documentation supporting allocations and classifications. * Work with the CPA/tax te