Arizona Senior Living Company HR and Operations Assistant

**Job Summary** We are seeking a dynamic and detail\-oriented HR/Admin Assistant to join our vibrant senior living company. This position offers an exciting opportunity to contribute to a compassionate community dedicated to enhancing the lives of our residents and staff alike. **1\. Compliance \& Credential Tracking** * **Monitor Expirations:** Maintain strict oversight of state\-required licenses, CPR certifications, background checks, and health clearances using digital checklists. * **Audit Readiness:** Keep all compliance logs up\-to\-date to ensure our facility is always prepared for state audits and regulatory reviews. * **Notification Management:** Alert employees and facility managers well in advance of upcoming credential renewals. **2\. Facility Management Support** * **Leadership Assistance:** Act as the primary administrative partner for facility directors, freeing them up to focus on direct resident care and operational leadership. * **Reporting:** Prepare weekly status updates on staffing, onboarding bottlenecks, and compliance health for management meetings. * **Internal Communication:** Serve as a responsive, friendly point of contact for routine employee inquiries regarding policies, portals, and paperwork. **3\. Onboarding \& Recruitment** * **Applicant Screening:** Review incoming caregiver applications and conduct initial screening before scheduling phone interviews for leadership. * **Job Postings:** Assist with drafting, posting, and maintaining active job ads across recruitment channels. * **Digital Onboarding:** Guide new hires through electronic offer letters, tax documents, state background check portals, and profile setup. **4\. Digital Records Management** * **E\-Filing:** Maintain clean, organized, and strictly confidential electronic personnel records in our cloud databases. * **Data Integrity:** Regularly audit employee files to ensure complete documentation from day one of hire through offboarding. **Qualifications \& Requirements** * **Experience:** 1\+ years of administrative, customer service, scheduling, or data entry experience. * **High Computer Literacy:** Advanced proficiency with Google Workspace (Docs, Sheets, Drive), Microsoft Office (Excel, Word), and email/messaging software. Quick to learn new software platforms. * **Attention to Detail:** Exceptional organizational skills and a natural knack for tracking deadlines and multi\-step processes. * **Discretion \& Ethics:** Demonstrated ability to handle sensitive employee and healthcare information with complete confidentiality. * **Communication:** Clear, professional written and verbal communication skills. * **Remote Work Environment and Applications:** A quiet home office setup, reliable computer, and high\-speed internet connection. Existing experience with Google suite applications and leading AI models Education: * High school or equivalent (Required) Pay: $19\.00 \- $25\.00 per hour Work Location: Remote