Administrator, Operations & Finance

**Employment Type:** Non\-Exempt. Part\-Time **Location:** Primarily Remote; Beverly Hills/Mid\-Wilshire Area as needed **Schedule:** Flexible, approx. 16 hours per week **Job Summary** The Administrator, Finance \& Operations provides dedicated administrative and operational support to the Director of Finance \& Operations at The Miracle Project (TMP). This role handles the day\-to\-day execution of financial, operational, and administrative tasks that keep the organization's systems running accurately and on time. The ideal candidate has exceptional attention to detail, thrives in process\-driven, heads\-down work, and is comfortable in a support role without client\-facing responsibilities. Reporting exclusively to the Director of Finance \& Operations, this position is essential to maintaining organizational accuracy, compliance readiness, and administrative efficiency. **Roles \& Responsibilities** *F**inance \& Billing* * Process weekly class charges, ensuring billing is completed accurately and on time. * Submit monthly Regional Center billing and prepare Self Determination Program (SDP) invoices for review, maintaining organized records of all submissions. * Enter and maintain data in the organization's payment tracker, keeping records current and accurate. * Flag all outstanding balances and any billing discrepancies or irregularities. * Coordinate with the Program Manager to follow up with families regarding pending payments, expired payment methods, or outstanding invoices to their payors. * Prepare vendor invoices on an as\-needed basis for review and signature. * Maintain organized financial files and records in accordance with the organization's document retention policies. *Operations \& Compliance* * Support in maintaining the Master Compliance Calendar, tracking deadlines, renewal dates, and filings, and send timely reminders to the Director. * Monitor insurance policy expiration dates and alert the Director of Finance \& Operations in advance of upcoming deadlines. * Organize and maintain digital filing systems, including folder cleanup, archiving, and consistent naming conventions. * Update organizational databases and records as directed. * Assist with compliance filings, contractor documents, vendor agreements, and certificates of insurance as directed. * Work with the program team to record and cross\-check weekly attendance, and assist with monthly audits. * Pick up mail from the office location as needed, scan, and distribute to the appropriate staff member. * Prepare and make bank deposits as directed. * Provide general administrative support as directed, including document routing and follow\-up on outstanding items. *HR Administrative Support* * Assist with maintaining organized HR records and files in compliance with organizational policies and applicable regulations. * Support tracking of required compliance training completion records (e.g., CPRA, HIPAA, Mandated Reporter) as directed