Office Administrator and Bookkeeper

**Job Title: Office Administrator \& Bookkeeper (Part time)** **Location:** Gainesville, GA (Hybrid – some remote work possible) **Reports to:** LLRC Executive Director **Classification:** Part\-Time Employee (W\-2\) **Hours:** Approximately 15 hours per week **Compensation:** $22/hour, commensurate with experience **Position Summary** The Lake Lanier Rowing Club (LLRC) is seeking a detail\-oriented and reliable Office Administrator \& Bookkeeper to support the club’s day\-to\-day financial operations and general administrative functions. This part\-time role is essential in maintaining the financial health and compliance of the organization, while enabling our Executive Director to focus on program development and event expansion. **About Lake Lanier Rowing Club** Lake Lanier Rowing Club is a registered 501(c)(3\) nonprofit organization dedicated to promoting the sport of rowing and providing inclusive, community\-centered programs for youth and adults. As a nonprofit, we rely on the support of volunteers, donors, and dedicated staff to fulfill our mission of advancing health, teamwork, and excellence through rowing. Employees play a key role in supporting our mission and upholding our commitment to public service and community engagement. **Key Responsibilities** **Bookkeeping \& Financial Management** * Record and reconcile all transactions in QuickBooks Online * Process and track payments for bills, memberships, and vendors * Run payroll for coaches, contractors, and event staff * Maintain and reconcile credit card and bank statements monthly * Track receivables, issue invoices, and follow up on outstanding payments ● Assist in preparing financial summaries for events and programs **Administrative Support** * Communicate with members and partners as required by the Executive Director * Maintain organized digital records for financial documentation, waivers, contracts, and insurance * Ensure timely collection and filing of W\-9s and 1099s * Manage vendor files, certificates of insurance, and renewal tracking * Support inventory records for merchandise, medals, and club assets **Compliance \& Reporting** * Assist with annual preparation of 1099 forms and 990 filings * Ensure income and expense categories align with nonprofit reporting standards * Coordinate with external accountant or CPA as needed **Systems \& Integration Oversight** * Maintain and troubleshoot basic integrations between QuickBooks, SportsEngine, and payment processors * Ensure data integrity across platforms **Qualifications** * 2\+ years of experience in bookkeeping or office administration * Proficiency with QuickBooks Online (required) * Experience with nonprofit accounting (preferred) * Familiarity with tools such as SportsEngine, Stripe, or Square is a plus * Strong attention to detail, organizational skills, and ability to work independently * Commitment to LLRC’s mission and values **Benefits** * Flexible schedule * Opportunity to support