Executive Assistant to the CEO

**Executive Assistant to the Owner** Sound Harbor Insurance · Fully remote · $45,000–$55,000 a year Are you the person who sees what's coming before anyone has to ask? Do you thrive on keeping a busy leader organized, on time, and one step ahead? Are you lovely to work with? If yes, read on! You'll run the day of a founder who is building a multi\-state insurance agency from scratch. Every hour you take off his plate goes straight into growing the business. As we grow, this seat grows with it, into Operations Manager and then Director of Operations. **Fully remote**. Trained by the founder himself. A real path into operations leadership. **Who we are** Sound Harbor Insurance is an independent property and casualty insurance agency based in Bay Shore, New York. We protect coastal homeowners, contractors, restaurants, and commercial property owners, and we're a small team growing fast. **Why values come first here** In this role you're an extension of the founder. Clients, carriers, and our team should get the same experience from you that they'd get from him: his standards, his tone, and his follow\-through. That only works if you live our values: * Take Initiative. You spot the conflict on next week's calendar and fix it before anyone asks. You see what's needed before it's needed. * Exceed the Standard. "I couldn't find it" isn't the end of the search. You work every resource, then bring the answer or a recommendation. * Radical Transparency. If something slips, we hear about it the same day, along with your fix. * Believe. You're bought into where we're going and want to help build it. **What you'll do** * Own the founder's inbox, calendar, and phones, working alongside our AI email agent. * Stay a step ahead: prep for meetings, protect focus time, and catch deadlines 90 days out. * Answer and route incoming calls to the right teammate. * Draft correspondence on the founder's behalf, in his voice. * Set up eSignature documents (DocuSign) and track them through completion. * Work commission reports within 24 hours. * Keep every license and continuing education deadline current. * Set up and run our digital mail and check deposit process. * Turn training videos into step\-by\-step SOPs so the work runs the same way every time. * Handle orders, purchases, and occasional travel and team events. * Take on whatever the agency needs next: a vendor search one week, a process cleanup the next. **Why this isn't another dead\-end admin job** You won't be left guessing. The founder trains you himself. Every process gets an SOP, and a 15\-minute sync every morning keeps you on track. Responsibility moves to you as you prove it, and the systems you build here become the foundation of our operations team. What you'll need * 2\+ years of administrative support, reporting to one or more executives. * Highly proficient in Google Workspace and Google Meet. * Comfortable with AI tools and quick to learn new software. * You solve problems on your own