Construction Project Manager

Company OverviewWe are a growing construction company with a field team of 7 employees, focused on high-quality project delivery through a lean, efficient operating model. We are building a scalable remote operations team to support continued growth, and this role is at the center of that vision. We do not use Procore or similar enterprise platforms — we operate on QuickBooks, QuickBooks Time, Excel, Google Sheets, and Google Drive, and we expect our team to be highly proficient within these tools.Position OverviewWe are seeking a highly organized, detail-oriented Remote Construction Project Manager to manage all off-site aspects of our construction projects. This role serves as the operational backbone of each project — supporting field teams by handling financial tracking, scheduling, subcontractor coordination, documentation, client communication, and process development. The ideal candidate brings a strong financial mindset, construction project experience, and the tech-savviness to build efficient systems and leverage modern tools including AI and automation.Tools We UseQuickBooks — job costing and control QuickBooks Time (TSheets) — field team time tracking Excel / Google Sheets — budgeting, tracking, and reporting Google Drive / Microsoft Office — documentation and file management ChatGPT and AI tools — workflow improvement and efficiency Zapier or similar automation tools — process automation Core ResponsibilitiesFinancial Management & Job CostingManage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job Code invoices and maintain accurate cost records throughout each project lifecycle Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking Manage change orders from initiation through documentation and approval Generate financial reports, cost forecasts, and variance summaries for ownership review Field Team Coordination & Time TrackingEnsure field team members log time accurately to the correct jobs in QuickBooks Time Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data Build accountability systems that reduce time tracking errors over time Project Coordination & SchedulingMaintain project schedules and rolling 3-week lookaheads for all active projects Coordinate work sequencing to minimize delays and keep field teams moving efficiently Track project progress against schedule and flag risks proactively to ownership Procurement & Subcontractor ManagementSolicit bids and manage the subcontractor onboarding process Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements Manage subcontractor performance and communication throughout project execution Pre-Construction & Project SetupAssist with bidding support, permit applications, utility coordination, and site setup logistics Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients Ensure all necessary documentation and approvals are in place before field work begins Documentation & SystemsMaintain organized and up-to-date project file systems in Google Drive Track and manage RFIs, submittals, plan revisions, and change documentation Ensure all project records are complete, version-controlled, and easily retrievable Daily Operations & Field SupportConduct daily coordination check-ins with field teams to monitor progress and resolve issues Track daily logs, material deliveries, and open items across all active projects Serve as the remote operational hub connecting field activity to documentation and financials Client CommunicationProvide regular project updates to clients in a clear and professional manner Run client meetings and maintain strong, trust-based client relationships throughout the project Manage client expectations proactively, especially around schedule and budget changes Project Closeout & WarrantyManage punch list creation, tracking, and completion at project closeout Coordinate closeout documentation including as-builts, warranties, and final lien releases Track and manage warranty obligations post-completion Process & System DevelopmentBuild and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets Identify inefficiencies in current processes and develop practical solutions Create reusable systems that scale with company growth and reduce reliance on tribal knowledge Technology, AI & AutomationUse tools like ChatGPT to improve workflow efficiency, communication, and documentation quality Identify and implement automation opportunities using Zapier or similar platforms Stay current on practical AI and technology tools relevant to construction operations Champion a tech-forward mindset that keeps the company operating efficiently as it grows Insurance & Estimating SupportSupport insurance-rel