Executive Assistant, Remote

The **Executive Assistant** role performs a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing communications, supporting 3\-4 senior executives. The role facilitates the effectiveness of Aledade’s Executive Team through collaboration with clients and colleagues in a fast\-paced environment. ### **Primary Duties:** * Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules \& meeting conflicts are proactively resolved * Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas * Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues * Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc. * Provide administrative support to team of 3\-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats * Support the team in adopting AI\-driven workflows and tools to enhance efficiency; assist with AI\-related initiatives and projects as needed. ### **Minimum Qualifications:** * 6\+ years of relevant work experience, with 3\+ years of direct experience as an executive administrative assistant * Available to work across various time zones and/or non\-traditional working hours on occasion, as needed * Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms. ### **Preferred Qualifications:** * Time Zone Aligned: You are ideally located in the Central or Eastern Time Zone and are comfortable occasionally adjusting your hours to support executives working across different regions. * In\-depth understanding of executive team operations * Ability to manage complex calendars and negotiate scheduling across multiple executives * Excellent verbal and written communication skills * Strong organizational and time\-management skills; attention to detail and problem\-solving skills * Strong intuition for exercising discretion and confidentiality * Hands on experience with Google Suite preferred * Experience with AI\-powered tools (e.g., Claude, Gemini, Chat) to streamline administrative tasks and improve productivity. ### **Physical Requirements:** * Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required. * Available to work across various time zones and/or non\-traditional working hours on occasion, as needed **Who We Are:** Aledade, a pu