Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required) Location: Mexico, Colombia, Brazil, Costa Rica, JamaicaAbout This OpportunityWe’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.This is not a passive assistant role.You’ll be deeply involved in:Marketing executionSocial media coordinationCRM managementContent operationsLead follow-upDay-to-day operational supportIf you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.What You’ll OwnExecutive & Operational SupportManage calendars, scheduling, and executive coordinationSupport day-to-day operational workflows and project trackingHandle inbox management and prioritize urgent communicationMaintain organized files, SOPs, and internal documentationEnsure nothing falls through the cracks across ongoing projectsSocial Media & Content ExecutionCreate, schedule, and publish content across:LinkedInFacebookInstagramOnline communitiesManage:CommentsDMsCommunity engagementAudience interactionTrack engagement performance and content consistencyHelp repurpose content into short-form assets and promotional materialsGoHighLevel CRM & Marketing AutomationBuild and manage workflows inside GoHighLevelSet up:AutomationsFollow-up sequencesEmail campaignsLead nurturing systemsMaintain CRM hygiene and organized pipeline trackingEnsure all lead communication and follow-ups happen on timeVideo Editing & Creative SupportEdit short-form videos for:Social mediaMarketing campaignsCommunity engagementCreate graphics and branded assets using:CanvaVeedOpusClipsSimilar toolsMaintain consistent visual branding across platformsResearch & Lead Generation SupportConduct research to build:Ideal Client Profiles (ICPs)Prospect listsLead databasesOrganize findings into structured spreadsheets and CRM systemsSupport outreach and marketing initiatives with clean dataWebsite & Technical CoordinationSupport light website updates and landing page changesAssist with:Advertising campaign setupTechnical integrationsPlatform troubleshootingCoordinate across tools and systems to keep operations running smoothlyRequired Experience & SkillsExperience in:Executive AssistantMarketing CoordinatorOperations SupportVirtual AssistantDigital Operations rolesExperience supporting:FoundersCoachesStartupsEntrepreneurial businessesStrong proficiency with:Google WorkspaceGoogle CalendarGoogle DriveGoogle SheetsHands-on experience with:GoHighLevelCRM systemsMarketing automationsExperience with:CanvaVeedOpusClipsShort-form content toolsStrong understanding of:LinkedInFacebookInstagram managementExcellent written English communication skillsHighly organized with strong multitasking abilitiesAbility to work independently with minimal supervisionNice-to-Have ExperienceExperience inside:Coaching businessesAgenciesCreator businessesConsulting companiesFamiliarity with:Email marketingLanding pagesPaid ads supportCommunity managementExperience using:SlackNotionAirtableClickUpHubSpotWhat Makes You a Great FitYou’re highly proactive and execution-orientedYou naturally create structure and organizationYou communicate clearly and professionallyYou move quickly without sacrificing detailYou enjoy fast-paced startup environmentsYou take ownership and follow through consistentlyYou’re comfortable balancing marketing, admin, and operational tasksWhat a Typical Day Looks LikeManage calendars, inboxes, and operational prioritiesSchedule and publish social media contentRespond to DMs and community engagementBuild and optimize GoHighLevel workflowsEdit short-form content and create marketing assetsUpdate CRM pipelines and track leadsSupport client or program onboarding coordinationConduct lead generation and market researchAssist leadership with operational execution and project coordinationIn short: You are the operational engine behind marketing execution, communication, and organization.Key Success Metrics (KPIs)Consistent and timely content publishingOrganized and accurate CRM managementZero missed lead follow-ups or communication gapsHigh responsiveness and engagement across platformsWell-maintained operational systems and digital assetsStrong execution across multiple moving prioritiesWhy This Role Stands OutWork directly with entrepreneurial leadershipHigh ownership and visibility across the businessBlend of:MarketingOperationsExecutive supportContent coordinationOpportunity to improve systems and processesRemote flexibility with strong growth potentialExposure to modern marketing and automation toolsInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task / Coordination ExerciseClient InterviewOffer & Background Verifi