Executive Assistant

**Title:** Executive Assistant **Reports to:** Chief Executive Officer, President and Founder **Supervises:** N/A (individual contributor) **FLSA Status:** Exempt **Work Location:** Remote, with travel as needed **Pay Range**: $52,000\-$58,000/annuallly **Position Summary** The Executive Assistant provides high level administrative and operational support directly to the Executive and Directors at the School of EMS. This role manages the CEO’s calendar, communications, and priorities, exercises independent judgment on matters affecting the CEO's time and the organization's operations, and serves as a trusted point of coordination between the CEO's and internal leaders, external partners, and stakeholders. The Executive Assistant regularly handles confidential and sensitive information and is expected to make sound decisions on behalf of the CEO in his or her absence. Essential Duties and Responsibilities * Manages the CEO's calendar by independently resolving scheduling conflicts, determining meeting priority based on organizational impact, and coordinating with internal and external stakeholders. * Screens and triages the CEO's communications, determining which matters require immediate attention, which can be handled directly, and which should be delegated or deferred. * Serves as the primary point of contact between the CEO and the organization's private equity ownership group, managing communications, scheduling, and information requests with discretion. * Plans and coordinates executive travel, off site meetings, and Board or leadership events, making independent decisions on logistics, vendors, and budget within delegated authority. * Drafts, reviews, and finalizes correspondence, reports, and presentations on the CEO's behalf, exercising judgment on tone, content, and audience. * Prepares agendas and materials for leadership and Board meetings, and attends as needed to record and follow up on decisions and action items. * Manages highly confidential organizational, personnel, and financial information with independent judgment about appropriate handling and access. * Tracks and follows up on commitments made by the CEO, resolving and escalating issues independently where possible. * Coordinates across departments on behalf of the CEO to move initiatives forward, resolving competing priorities without requiring the CEO's direct involvement. * Manages expense reporting, budget tracking, and vendor relationships for the Executive Office. * Performs other duties and special projects assigned. **Competencies** To perform this job successfully, an individual should demonstrate the following: * Interpersonal Skills \- Maintains confidentiality; protects the integrity and reputation of the school; interacts with employees, leadership, and external contacts professionally and respectfully. * Oral Communication \- Speaks clearly and professionally; listens effectively; asks clarifying questions; repres