Senior Project Manager, Grant Operations

OverviewSince our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.The American Heart Association has an exciting opportunity for a Senior Project Manager, Grant Operations on the Office of Funded Programs team! The Location for this position is remote and flexible.The Senior Project Manager (SPM) in the Office of Funded Programs (OFP) is a strategic, cross‑functional role responsible for driving operational excellence across both pre‑award and post‑award functions. This position identifies opportunities to streamline processes, leads the development and implementation of efficiency initiatives, and ensures consistent, high‑quality execution across the department. The Senior Project manager also owns OFP’s training suite, manages departmental Impact Labs, and provides backfill support for pre‑award activities as needed.This role requires a proactive, solutions‑oriented professional who learns quickly, navigates ambiguity with confidence, and can independently move complex projects from concept to completion. This role ensures that project goals align with organizational objectives, overseeing scope, timelines, budgets, resource allocation and stakeholder coordination. The Sr. Project Manager will proactively identify risks, drive solutions, and optimize project execution for maximum impact.The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.ResponsibilitiesProcess Improvement & Operational Excellence Identify opportunities to improve efficiency, consistency, and quality across pre‑award and post‑award workflows. Lead the design, development, and implementation of new processes, tools, and operational models. Examples: Develop a service catalog for OFPConduct end‑to‑end mapping of pre‑award and post‑award workflowsIdentify bottlenecks and propose solutions to reduce cycle times for critical OFP services Design a triage model for high‑volume periodsConduct systems assessments and propose workflow redesignsWork closely with OFP leadership, pre‑award and post‑award teams; and build strong relationships across the organization to support adoption of new processes. Work with OFP leadership to enhance performance metrics and recommend adjustments to ensure continuous improvement.Serve as a thought partner to OFP leadership on long‑term operational strategy. Training & Capacity-buildingOwn the full OFP training suite, including design, documentation, delivery, and ongoing updates.Design an OFP knowledge and resource hub. Ensure training materials reflect current policies, systems, and best practices.Cross-Functional Project Management & Collaboration Lead special projects that span pre award, post award, compliance, and operational domains. Examples include: Manage OFP Impact Labs (departmental work groups focused on process innovation). Design IRB tracking workflow Manage implementation of a new grants management system (Cayuse)Build dashboards to capture OFP trend dataCreate a process to ensure all OFP templates, checklists, and SOPs are reviewed and updated on a regular cadenceDevelop comprehensive project plans that outline schedules, deliverables, risks and resource allocation, while ensuring the plans align with business goals, including budget estimates, risk mitigation, and timeline coordination.Communicate project goals, timelines, and outcomes clearly and effectively.Define and track project KPIs, ensuring outcomes align with business unit goals.Pre-Award Support Provide pre‑award coverage during staff PTO or peak workload periods (i.e., budget development, proposal routing, gift agreement processing, RCO requests)Maintain working knowledge of pre‑award policies, systems, and processes for non-government grants.QualificationsBachelor's degree in Business Administration, Public Administration, Public Health, or equivalent experience.Experience working with government grants, including grant funding, compliance, and administration, is strongly preferred.Five (5) years of minimum experience leading complex projects from concept to implementation.Five (5) years minimum experience leading pre‑award