Executive Administrative Assistant (contract)

**Executive Administrative Assistant (Contract)** *Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.* **Summary:** We are seeking a highly skilled and proactive Executive Administrative Assistant to provide comprehensive, high\-level administrative support to three Vice Presidents within a fast\-paced global enterprise sales organization. This fully remote role is critical to the smooth operation of a dynamic revenue team, requiring someone who is exceptionally organized, detail\-oriented, and capable of making sound decisions with minimal guidance. The ideal candidate thrives in complex, rapidly evolving environments, anticipates executive needs before they arise, and approaches challenges with resourcefulness and a solutions\-oriented mindset. This position supports leaders operating across multiple time zones, with a primary focus on US Central and Eastern Time Zones. **Job Responsibilities:** * Manage complex calendars for three Sales Vice Presidents, including scheduling across multiple time zones with precision and efficiency * Arrange detailed domestic and international travel plans, including itineraries, agendas, and all associated logistics * Process and manage expense reports accurately and in a timely manner on behalf of supported executives * Anticipate executive needs proactively and implement solutions to time\-sensitive issues with excellent judgment * Operationalize rhythm\-of\-business meeting cadences including Town Halls, Quarterly Business Reviews, and Manager Meetings * Schedule and coordinate cross\-functional meetings to drive collaboration both internally and externally * Partner with organizational stakeholders to execute logistics and coordination for virtual and in\-person offsite meetings * Manage meeting agendas, notes, minutes, presentations, and follow\-up action items * Support team morale initiatives and coordinate related activities * Handle confidential information with the utmost professionalism and discretion * Manage logistical and operational needs to enable seamless activity across business units **Requirements:** * 5\+ years of administrative, business support, or customer service experience supporting executive or upper\-level management * 5\+ years of international travel coordination experience * 5\+ years of event coordination experience * Prior experience supporting executives within a global enterprise sales or revenue organization strongly preferred * Experience with Microsoft or GitHub executive administrative support is a significant advantage * Demonstrated experience working within a global business environment across multiple time zones * Demonstrated track record of longevity and consistency in previous roles * Proficiency in M365 tools including Outlook, Word, PowerPoint, Excel, Microsoft Te