Administrative Assistant

Prestige Real Estate Management is a locally owned HOA management company serving more than 20 homeowner associations throughout the Flathead Valley. We are a small, team\-oriented office looking for a reliable and organized Property Compliance Administrator to join our growing company. This is an in\-office position in Kalispell, MT and is not remote. **Position Details** * 30\-36\- hours per week * Flexible schedule between 8:00 AM – 5:00 PM, Monday–Friday * Pay: $23–$26/hour depending on experience * Mileage reimbursement provided * Casual office attire * Strong emphasis on work\-life balance **Responsibilities** * Write and manage HOA violation letters * Communicate professionally with homeowners and HOA board members * Communicate with contractors and vendors * Manage HOA insurance information and related communications * Answer and manage office emails * Assist with phone calls and office communications * Follow up on tasks and ensure timely completion of assignments * May require occasional travel to HOA sites within the Flathead Valley * Support the owner and bookkeeper with administrative tasks * Maintain organized records and documentation * Help ensure smooth day\-to\-day office operations **Qualifications** * Strong attention to detail * Excellent customer service skills * Organized, dependable, and able to manage follow\-up on tasks effectively * Quick learner who can adapt to new systems and responsibilities * Patient and professional communicator * Problem\-solving mindset * Ability to work well as part of a small team * Comfortable using Google Workspace, Microsoft Office, and QuickBooks Desktop, Adobe \& AI * Property management experience is helpful but not required We are looking for someone who enjoys working in a collaborative small\-office environment and takes pride in being thorough, professional, and helpful. Pay: $23\.00 \- $26\.00 per hour Benefits: * Flexible schedule * Professional development assistance Experience: * Bookkeeping: 2 years (Required) Ability to Commute: * Kalispell, MT 59901 (Required) Ability to Relocate: * Kalispell, MT 59901: Relocate before starting work (Required) Work Location: In person