Bookkeeper & Office Coordinator

**Job Description** **Title:** Bookkeeper \& Office Coordinator **Reports To:** Director of Operations (DOO) **Category:** Full Time **Status:** Exempt **Location:** On\-site *\*this is not a remote position* **Application Timeline:** Applications are accepted on an ongoing basis until the position is filled. **Start Date:** As soon as possible **Job Purpose:** Working under the direction of the Director of Operations, the full\-time Bookkeeper \& Office Coordinator performs Colorado Christian Academy’s (CCA’s) day\-to\-day bookkeeping and accounting operations, ensuring financial records are prepared in a timely, accurate, and GAAP\-compliant manner. The role also supports the school’s human resources and general office functions. Key functional areas include bookkeeping, general accounting, financial reporting support, cash management, student accounts, donor gift processing, curriculum and materials procurement, human resources administration, office support, and grant administration. The Bookkeeper \& Office Coordinator partners closely with the Director of Operations, who retains responsibility for high\-level financial strategy and budget management. **Duties:** * **Bookkeeping:** Enters all CCA financial activities into QuickBooks in a timely and accurate manner each week, coding entries with the proper general ledger information. Adheres to CCA’s record retention policy and procedures. * **General Accounting (Accounts Payable \& Receivable):** Maintains general and subsidiary ledgers, manages the chart of accounts, and administers accounts payable and receivable. Accounts payable includes entering invoices into QuickBooks, coding invoices and credit card statements to the proper general ledger accounts, ensuring credit card receipts are retained, and paying bills in a timely manner. Accounts receivable includes monitoring and collecting incoming payments and applying them to the corresponding family accounts. Processes staff expense reimbursements and supports month\-end and year\-end close. Assists with the annual audit by preparing required working papers, providing supporting documentation, and drafting GAAP financial statements under the direction of the Director of Operations. * **Financial Reporting Support:** Prepares monthly and year\-end financial statements and compiles supporting data for Finance Committee review. Identifies and flags routine trends or anomalies to the Director of Operations, who leads Committee\-level analysis and recommendations. Supports external auditors and ensures proper accounting procedures are followed. * **Cash \& Treasury Operations:** Prepares bank deposits, tracks and applies incoming payments to the correct accounts, processes cash receipt entries and cash disbursements, and supports payroll processing. Completes weekly and monthly bank reconciliations, reconciles and monitors credit card payments, researches and corrects any banking discrepancies, and prepares short\-term c