Executive Assistant

**WORK LOCATION:** Newington, CT. This is an in person role. Not hybrid, not remote **WORK SCHEDULE:** Monday \- Friday; 8:30 am \- 5:00 pm **SUMMARY** The ideal candidate will possess a B.A. or B.S. degree and a minimum of 5 years’ experience as an Executive Assistant. Candidate must be a punctual, reliable, mature, proactive, quality\-driven, high performer who is exceptionally well organized, and demonstrates the ability to effectively multi\-task and manage constantly shifting priorities with excellent oral/written communication skills. The successful candidate can effectively balance changing demands and dynamic schedules, is dedicated and can function under pressure within tight deadlines. This position will also proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource. **ESSENTIAL DUTIES AND RESPONSIBILITIES** ========================================= * Proactively provide support to the Sr. Vice President of Manufacturing Operations * Maintain strict confidentiality of highly sensitive financial, employee \& personal information * Attend meetings and take minutes as assigned * Maintain composure under pressure and proactively handle complex problems with minimal supervision * Manage and coordinate calendars * Schedule and confirm complex appointments and meetings * Schedule and coordinate the logistics of travel arrangements and be pro\-active about flight delays and how to find alternates as needed * Develop and send (once approved) follow up emails to contacts in support of Business Development efforts * Organize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advance * Confirm all meetings, preparing executives for all external meetings with clear directions, proactively working with appropriate team members to ensure proper meeting materials are prepared and sent in advance * Attend and assist with coordination of all company events, ensuring that logistics, talking points, timing, etc. are arranged in advance with key team members and leaders * Draft, complete, or proof internal and external general correspondence, executive summaries, proposals, speeches, PowerPoint presentations and other communications as requested for the executives * Take initiative to ensure tasks and projects are completed in an efficient and timely manner * Screen and route telephone calls in a professional manner * Carry out other duties, tasks and projects as assigned * Complete special projects, as required * Comply with company rules and regulations * Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department * Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or depart