Proposal Manager

Proposal Manager **Company Overview** Founded in 1990, Kauffman and Associates, Inc. (KAI), is an American Indian– and woman\-owned management consulting firm dedicated to improving the lives of marginalized populations and enhancing the reach and effectiveness of social sector organizations. We combine stories of lived experiences with meaningful, data\-driven insights to reach underserved communities. We work closely with federal, tribal, state, and regional governments; associations; foundations; and private\-sector businesses. At KAI, we do work that matters! **About the Role** As a member of the business development (BD) team, the Proposal Manager reports directly to the Chief Executive Officer (CEO). In this role, your goal is to collaborate with team members to develop winning proposals and compelling narratives that clearly articulate the team’s overall solution and strategy, approach to perform the work, win themes, and discriminators. **Key Responsibilities** * Oversee and manage the entire proposal development process, working closely with proposal coordinator and collaborating with subject matter experts (SMEs) and writers, pricing team, leadership, and others as needed * Read and dissect RFx documents to understand requirements and proposal needs * Establish and manage proposal compliance checklists and schedules, including deadlines for drafts, reviews, and final submissions * Lead kickoff meetings to outline roles, responsibilities, and win themes * Oversee annotated outline setup and proposal assembly Assign tasks to* \-and facilitate collaboration among—writers, SMEs, and graphics teams * Leads color team reviews (e.g., pink, red) * Review and edit proposal content for clarity, consistency, and quality * Ensure proposal aligns with client’s objectives, evaluation criteria, and compliance requirements * Ensure proposal documents are properly formatted, easy to read, and visually appealing * Review budget details and confirm consistency between business and technical proposals * Overall compliance check responsibility * Organize proposal schedules and work on multiple efforts simultaneously * Document, maintain, and update library of boilerplate text (e.g., technical approach, resumes, past performance) that can be used for future responses **Qualifications** * 5\+ years of experience in managing proposals for government contracts or federal and state agencies * Bachelor's degree in Business, Communications, or related field * High proficiency in MS Office Suite * Strong **writing, editing, and communication skills** * Excellent attention **time management** and**organizational skills** with the ability to manage multiple proposals simultaneously * Attention to detail to ensure compliance and quality * Proven ability to work under pressure and meet strict deadlines Strong interpersonal and collaboration skills for engaging stakeholders and team members * **Contact with Others** The Proposal Manager will