Administrative Assistant

**POSITION TITLE:** Administrative Assistant **LOCATION:** Remote **CLEARANCE:** Must be able to obtain a High\-Risk Public Trust **COMPANY OVERVIEW** At APV, we’re more than a technology company — we’re a mission\-driven powerhouse transforming organizations through advanced technology and human ingenuity. Our expertise spans AI/ML, data architecture, low\-code/no\-code development, Agile DevSecOps, and cloud services, delivering scalable and meaningful solutions. In our Emerging Technology Lab, innovation drives progress. Our teams create intelligent chatbots, AI\-powered assistants, robotic process automation (RPA), essay graders, and data analytics platforms. If you’re passionate about solving complex challenges and shaping the future, APV is the place for you. Since 2007, we’ve partnered with federal and state agencies to deliver IT, training, and consulting solutions that achieve mission\-critical outcomes. Built on accountability, integrity, and quality, we go beyond expectations. With 70\+ prime contracts and a proven record of client success, APV continues to grow — and we’re looking for exceptional talent to grow with us. **At APV, we Always Provide Value** **POSITION SUMMARY** The Administrative Assistant will provide day\-to\-day administrative, scheduling, records, reporting, and logistics support for training the modernization project team. Working with the Project Manager, Task Lead, course teams, instructors, client stakeholders, vendors, and facility contacts, this role will help coordinate multiple concurrent course workstreams and maintain the records needed for timely, accurate contract performance. The Administrative Assistant will support meetings, deliverables, course materials, participant administration, per\-course budget tracking, supply and delivery records, and secure electronic file management in accordance with client direction and project controls. **DUTIES** * Provide responsive day\-to\-day administrative support to the Project Manager, Task Lead, course teams, and other personnel performing the training effort. * Schedule project, course\-planning, design\-review, logistics, and stakeholder meetings; prepare and distribute calendar invitations and connection or location information using approved platforms. * Draft and distribute meeting agendas at least two business days before meetings and prepare accurate meeting minutes, decisions, action items, owners, and due dates within five business days after meetings. * Maintain project logs and trackers for actions, decisions, risks, issues, deliverables, approvals, course status, schedules, materials delivery, supplies, and lessons learned. * Support the Integrated Master Schedule and per\-course schedules by tracking milestones, dependencies, due dates, review periods, client feedback, and approved changes across multiple concurrent course workstreams. * Collect status information from team members and assist in