Part-Time Bookkeeper

Gateline AI Inc. is a leading provider of enterprise security, video surveillance, access control, networking, AI analytics, and low\-voltage technology solutions. We specialize in the design, installation, maintenance, and support of sophisticated security systems for commercial and condominium properties throughout South Florida. We are seeking an experienced Part\-Time Bookkeeper to manage our day\-to\-day accounting functions. The ideal candidate has previous bookkeeping experience with a low\-voltage contractor, security integrator, electrical contractor, HVAC contractor, or another service\-based installation company where technicians perform installations and service calls. Position Summary The Bookkeeper will be responsible for maintaining accurate financial records, processing customer invoices, managing vendor payments, reconciling bank accounts, and assisting management with financial reporting. Experience using **Zoho Books** is highly preferred. Responsibilities * Maintain the company's books using Zoho Books (preferred). * Record daily financial transactions accurately and timely. * Prepare and issue customer invoices. * Process vendor invoices and schedule accounts payable. * Monitor accounts receivable and follow up on outstanding balances. * Reconcile bank accounts and credit card statements. * Record employee expense reimbursements. * Assist with payroll preparation by coordinating with the payroll provider. * Track sales tax and prepare supporting documentation. * Maintain vendor records and W\-9 documentation. * Work closely with project managers to ensure installation projects and service calls are properly billed. * Review technician work orders to verify billable labor, materials, and service charges. * Assist in tracking project costs and job profitability. * Prepare monthly financial reports including: * Profit \& Loss * Balance Sheet * Accounts Receivable Aging * Accounts Payable Aging * Cash Flow Summary * Assist with year\-end accounting and provide documentation requested by the CPA. * Maintain organized electronic financial records. * Ensure confidentiality of all financial information. Required Qualifications * Minimum 5 years of bookkeeping experience. * Experience with **Zoho Books** is strongly preferred. * Experience working for a company that performs: * Low\-voltage installations * Security systems * Access control * CCTV * Electrical contracting * HVAC contracting * Fire alarm systems * Networking or structured cabling * Field service businesses with installation projects and service calls * Strong understanding of: * Accounts Payable * Accounts Receivable * Bank Reconciliations * General Ledger * Job Costing * Financial Reporting * Excellent organizational and time management skills. * Strong attention to detail. * Ability to work independently with minimal supervision. * High level of integrity and confidentiality. * Proficiency with Microsoft Excel and Microsoft Office. Preferred Qualifications *