Event Manager

**EVENT MANAGER** Conferences, Workshops \& Marketing Programs**Primary Focus** Event planning and delivery **Event Types** In\-person, virtual, and hybrid **Travel** As needed, including some evenings/weekends **Position Summary** ==================== The Event Manager plans and delivers a wide range of programs, including conferences, workshops, webinars, executive dinners, networking events, and special meetings. This role coordinates people, vendors, technology, budgets, and schedules to create well\-run events and a positive attendee experience. For large conferences, the Event Manager works closely with an outsourced event\-management partner and internal teams. The role also supports event promotion, sponsor commitments, and post\-event reporting.**Primary Responsibilities** ============================ **Plan and Deliver Events** --------------------------- * Manage event calendars, project plans, timelines, checklists, and run\-of\-show documents. * Coordinate several events at once, from small dinners and webinars to major conferences. * Set event goals, budgets, milestones, and measures of success. * Prepare backup plans for weather, technology, speaker, venue, or operational issues. * Lead event\-day execution, including staffing, setup, guest support, and issue resolution. **Manage Venues, Vendors, and Hospitality** ------------------------------------------- * Identify and evaluate venues, hotels, caterers, audiovisual providers, transportation, and other suppliers. * Support contract negotiations and ensure vendors meet agreed service levels. * Coordinate room setups, food and beverage, dietary needs, signage, materials, and transportation. * Monitor vendor performance, service quality, invoices, and event expenses. **Support Speakers and Programs** --------------------------------- * Serve as the main contact for speakers, moderators, and panelists. * Coordinate agreements, travel, hotel needs, biographies, presentations, and audiovisual requirements. * Schedule preparation calls, rehearsals, and on\-site speaker support. **Manage Registration and Attendee Experience** ----------------------------------------------- * Manage registration tools, attendee lists, confirmations, reminders, check\-in, and follow\-up communications. * Respond to attendee questions and resolve service issues quickly and professionally. * Collect feedback and recommend improvements to future events. **Deliver Webinars and Virtual Events** --------------------------------------- * Set up virtual\-event platforms, registration, rehearsals, live production, and moderation support. * Monitor participation and technical performance, then prepare post\-event analytics. **Partner with Marketing and Sponsors** --------------------------------------- * Provide accurate event details for email, web, social media, member communications, and registration pages. * Coordinate sponsor logistics, branding, exhibits, signage, and other contrac