Executive Assistant

**About Embody Dance Conference** Embody Dance Conference is a growing, mission\-driven organization committed to creating meaningful, educational, and inspiring experiences for dancers. Our work is energetic, collaborative, people\-centered, and constantly evolving. We are seeking a personable, adaptable, and highly organized Executive Administrative Assistant to provide direct support to Embody’s Founder/Executive Director. This position plays an important role in creating the organization, structure, and follow\-through needed to support Embody’s programs, events, team, and continued growth. **About the Position** This role combines administrative responsibilities with direct executive support. The Executive Administrative Assistant will help manage schedules, communications, meetings, travel, projects, and follow\-up responsibilities for the Founder/Executive Director. The ideal candidate is an experienced and highly capable administrative professional who combines exceptional organization with sound judgment, initiative, and adaptability. This person can anticipate needs, manage competing priorities, and provide dependable support while remaining calm and flexible as schedules and circumstances evolve. The Executive Administrative Assistant will regularly interact with staff, faculty, dancers, families, board members, vendors, and professional partners. The right candidate will be personable and welcoming, communicate confidently, and build positive relationships while maintaining professionalism, discretion, and confidentiality. **Responsibilities** * Manage and maintain the Founder/Executive Director’s calendar * Schedule meetings, calls, appointments, and organizational commitments * Adjust schedules and plans efficiently as priorities change * Organize emails, correspondence, reminders, and follow\-up items * Draft and proofread emails, agendas, documents, and other communications * Prepare materials and gather information for meetings * Track deadlines, commitments, and action items through completion * Coordinate business travel, accommodations, schedules, and itineraries * Communicate professionally with staff, faculty, dancers, families, board members, vendors, and organizational partners * Maintain sensitive organizational and personnel information with discretion * Create and maintain systems for calendars, contacts, documents, and administrative processes * Assist with conference planning, programs, special projects, and event logistics * Organize priorities and ensure time\-sensitive matters receive appropriate attention * Provide general administrative and organizational support * Approach new and unexpected tasks with flexibility and a positive, solutions\-oriented attitude **Qualifications** * Strong organizational and time\-management skills * Excellent attention to detail and follow\-through * Ability to remain calm, adaptable, and effective when priorities change * Warm, personable, and professional communication