Part Time Executive Assistant

**Job Title: Part\-Time Executive Assistant** **Reports To: CEO** **Hours: Part\-time, approximately 15–25 hours per week** **Schedule: M/W/TH/F 9\-1PM, with some flexibility** **Location: 80% Remote 20%Office** **Pay: 25\-33hr** **Position Summary** We are seeking a reliable and organized Part\-Time Executive Assistant to provide high\-level administrative and operational support. This person will help keep priorities organized, communication timely, and day\-to\-day business tasks moving forward. The ideal candidate is professional, resourceful, discreet, and comfortable managing multiple responsibilities with minimal supervision. They should communicate clearly, pay close attention to detail, and enjoy creating order from a busy schedule. **Key Responsibilities** * Manage and maintain the executive’s calendar, appointments, meetings, and reminders. * Coordinate scheduling with clients, staff, vendors, and other outside contacts. * Monitor email inboxes, flag urgent items, draft responses, and follow up on outstanding requests. * Prepare correspondence, reports, presentations, meeting agendas, and other business documents. * Take meeting notes and track action items, deadlines, and follow\-up responsibilities. * Arrange travel, accommodations, itineraries, and related logistics when needed. * Organize digital files, records, contact lists, and shared documents. * Assist with basic bookkeeping\-related administrative tasks, such as organizing receipts, tracking invoices, preparing expense reports, or coordinating with the bookkeeper. * Support special projects, research, and business initiatives as assigned. * Help maintain systems and processes that improve organization, communication, and efficiency. * Handle confidential company and personal information with sound judgment and discretion. * Serve as a professional point of contact for clients, partners, and vendors when appropriate. **Qualifications** * Previous experience as an executive assistant, administrative assistant, office manager, or similar support role. * Strong organizational, time\-management, and follow\-through skills. * Excellent written and verbal communication skills. * Ability to prioritize tasks and adapt when schedules or priorities change. * Professional, dependable, and comfortable working independently. * Strong attention to detail and ability to handle confidential information appropriately. * Proficiency with Microsoft Office or Google Workspace, including email, calendars, documents, spreadsheets, and video meetings. * Experience with project\-management, bookkeeping, CRM, scheduling, or communication software is a plus. * High school diploma or equivalent required; additional administrative or business training is preferred. **Preferred Skills** * Experience supporting a small\-business owner, executive, or leadership team. * Familiarity with QuickBooks, invoicing platforms, expense tracking, or basic financial administration. * Ability to cre