Administrative Assistant

**Job Description** Established private psychotherapy practice seeking a highly experienced, dependable part time Virtual Administrative Assistant to provide remote administrative and operational support. This position is intended for a seasoned administrative professional who is comfortable working independently, managing multiple responsibilities, and supporting a small healthcare practice with minimal supervision. The assistant will help maintain smooth daily operations of the practice, manage administrative workflow, and ensure professional and timely communication with clients and service providers. This role requires strong organizational skills, attention to detail, reliability, and the ability to handle confidential information in accordance with HIPAA standards. This position is best suited for candidates with prior experience in healthcare, mental health, medical office, or small private practice settings. Responsibilities * Manage scheduling, cancellations, and calendar coordination * Respond to client calls, emails, and administrative messages in a professional manner * Coordinate new client intake, paperwork, and onboarding process * Provide follow\-up communication with clients regarding scheduling, intake, or administrative needs * Communicate with billing service and assist with insurance\-related administrative tasks * Maintain accurate and organized electronic records * Monitor administrative workflow and ensure tasks are completed in a timely manner * Assist with general practice operations and organization * Coordinate with payroll, bookkeeping, and vendors as needed * Support the day\-to\-day administrative needs of a solo private practice * Maintain strict confidentiality and HIPAA compliance * Complete tasks independently with minimal supervision Qualifications * Minimum 3–5 years administrative experience required * Prior experience in healthcare, mental health, or medical office required * Experience working remotely in an administrative role preferred * Excellent organizational and time\-management skills * Strong written and verbal communication skills * Ability to work independently and manage multiple responsibilities * High level of professionalism, reliability, and attention to detail * Comfortable learning and using multiple software systems * Must Live in Colorado required **Additional Required:** * Experience with EHR systems (SimplePractice, TherapyNotes, etc.) * Experience coordinating with insurance billing services * Experience with payroll systems (Gusto or similar) * QuickBooks or bookkeeping support experience * Experience supporting a small business owner or solo provider Pay: $18\.00 \- $23\.00 per hour Benefits: * 401(k) matching * Professional development assistance Work Location: Remote