Bookkeeper

**Overview** We're seeking a detail\-oriented, experienced Bookkeeper to manage day\-to\-day accounting across two related businesses. Cuthbert Capital (a Vistage Chair business) and Sandler San Antonio / Sales City Group using QuickBooks Online. This is a hands\-on, part\-time remote role covering the full bookkeeping cycle, direct client and member phone contact, and ongoing financial recordkeeping. It's a great fit for a seasoned bookkeeper looking for a flexible, part\-time schedule rather than full\-time hours. **Responsibilities** ● Maintain accurate transaction records and general ledger entries in QuickBooks Online across both entities ● Perform bank and credit card reconciliations within QuickBooks using the connected bank feed and statements provided — no direct online banking login access is required or granted for this role ● Process accounts payable: enter and code vendor bills and prepare them for payment; process accounts receivable: invoice clients, track payments, and follow up on past\-due balances ● Track and reconcile commissions, revenue share, and deferred revenue (Sandler San Antonio) ● Process monthly payroll for both entities ● Monitor cash flow across both entities and flag issues proactively ● Reconcile the Vistage Clearing balance for Chair reimbursements due ● Process employee and business expense reimbursements, and manage the expense\-tracking workflow (receipt → QuickBooks → Google Drive → expense log) for Cuthbert Capital/Vistage ● Review the Balance Sheet and P\&L monthly for reasonableness and consistent categorization ● Review large purchases to determine whether they should be capitalized or expensed ● Identify vendors requiring W\-9s and handle 1099 filing ● Resolve uncategorized transactions, missing payees, undeposited funds, and unapplied payments ● Prepare basic monthly financial reports as requested ● Monitor Vistage member accounts for overdue dues, and call, text, and email members to collect payment and resolve past\-due balances ● Prepare and send coaching client invoices and process conference room rental payments ● Maintain organized, confidential financial records and supporting documentation **Requirements** ● Minimum 3 years of experience working as a paid bookkeeper for a small business ● Minimum 3 years of hands\-on QuickBooks Online experience ● At least QuickBooks Online ProAdvisor Level 1 certification (or equivalent) ● Solid understanding of double\-entry bookkeeping, bank/account reconciliation, and general ledger accounting ● Comfortable and professional on the phone with clients and members — this role includes real collections and customer\-service calls, not just data entry ● Experience with commissions, revenue share, or cash flow forecasting is a strong plus ● Strong technology and software proficiency; ability to work independently on a set weekly schedule ● High attention to detail and discretion handling confidential financial data **Ideal Candidate**