Grants and Contracts Administrator -Campus Grants Management Remote (Durham, NC

Duke University:Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.Be You. Be Bold. Choose Duke.Be You.At Duke, we celebrate individuality and the diverse perspectives that drive innovation and discovery. As a Grants and Contracts Administrator (Remote), you will join the Campus Grants Management Team (CGMT) within the Office for Research and Innovation—a dynamic and growing unit dedicated to delivering exceptional service and compliant grant management.Remote Work EligibilityThis is a remote position, and all Duke University remote workers must reside in one of the following U.S. states or districts:Arizona, Alabama, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Missouri, Montana, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Vermont, Virginia, Washington (State), Washington, D.C., Wisconsin Be Bold.Lifecycle research administrators in CGMT are more than transaction processors; they are subject-matter experts and partners with their faculty in crafting excellent proposals and managing awards in accordance with sponsor guidelines. To be a successful grant administrator in CGMT, you must thrive in a fast-paced environment, ability to manage multiple priorities, and be a strong critical thinker and problem solver.Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of research proposals. Ensure all applications meet agency and university guidelines, published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Assist with budget, budget justification, other support, and additional administrative documents. Post-award activities include meeting with faculty regularly to provide updates and guidance, validating AAR for expenses, completing detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets and closing out projects in line with university and sponsor guidelines.This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts with a firm grasp of rules and regulations, technical expertise, analytical skills and an aptitude for using good judgement in applying grant management practices and procedures. The successful candidate for this position will be someone with a strong analytical background, ability to think critically, has strong attention to detail, makes sound independent decisions, provide sound, accurate guidance to PIs and their staff, and someone who is a high level excel user. We are particularly interested in candidates who work well in a fast-paced environment and are knowledgeable of sponsored research in an international setting. Examples include managing international sub-award agreements, submitting proposals and managing awards with international sponsors, budgeting and reporting in a foreign currency, reviewing international travel expenses for Sponsor compliance, setting up and monitoring international procurement activities, and monitoring export control issues. The candidate should have the ability to understand the best approach to an international research project and work with the relevant Grant Offices to ensure effective implementation of the award both locally and internationally.What You’ll Do:Pre Award Job Responsibilities (30%)Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations.Advise the faculty/PI on administrative requirements in preparing proposal submissions.Prepare, coordinate and review proposal elements such as biosketches, budgets, justifications and facilities & resources for consistency, accuracy, and completeness.Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.Manage the subcontract process with pre award office and collaborating organizations.Post Award Job Responsibilities (50%)Manage budget, effort, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.Advise faculty/PI on budg