RFP Manager

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact. As a RFP Manager you will own the front end of build planning and bid response for outside-plant (OSP) construction. This role converts KMZ/KML and other geospatial data into clear, constructible routes; develops quantity takeoffs; identifies risks; and produces compliant, on-time RFP responses. Success requires strong map literacy, rigorous bid/compliance discipline, and practical construction judgement.Key ResponsibilitiesOpen, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and BluebeamValidate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas)Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM)Align routes with traffic control needs; capture assumptions and constraintsTranslate routes to constructible sequences; identify access, staging, spoil management, and restoration requirementsValidate takeoffs with spot field checks; coordinate with utility locators and 811 proceduresSupport permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materialsProvide redline updates from field feedback; maintain revision control through award and NTPMaintain trackers (bids, addenda, RFIs, risks, quotes, deliverables)Facilitate handoff to operations: route files, takeoffs, assumptions, and risk itemsContribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplatesRead and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklistLead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as-built deliverablesCoordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusionsPrepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable)Draft bid assumptions, exceptions, and clarifications that protect margin and deliveryEnsure on-time, compliant submission (digital portals or physical delivery); archive artifacts for handoffSkills, Knowledge and Expertise3+ years in OSP/underground utilities construction estimating, design support, or field engineeringProficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam RevuDemonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawingsHands-on understanding of HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirementsStrong business writing and document control skills; comfortable owning compliance matrices and bid calendarsIntermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackersExperience responding to telecom/municipal/utility RFPs with complete technical + commercial packagesTakeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantitiesFamiliarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflowsKnowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make-ready basics)Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar)Vendor/subcontract coordination and quote normalization experienceBenefitsHealth Insurance plans; (health, dental, vision);Whole Life Insurance;401k Plan;PTO/Paid Holidays;Great Work Environment;Career Advancement Opportunities.Originally posted on Himalayas