Office Manager / Bookkeeper

**Position: Office Manager (Real Estate Operations)** **Location:** Oakland, CA (**In\-Person; Non\-Remote**) **Hours:** 30–40 Hours Per Week **Compensation:** $26\.00 – $40\.00 per hour (Dependent on Experience) **Role Objective** To manage the daily operations of a professional office with a primary focus on supporting a portfolio of **real estate assets**. This is an **in\-person position** that serves as the administrative and financial hub for the business. The ideal candidate possesses a **can\-do attitude** and a genuine interest in **learning more about the real estate industry** to ensure all office and property functions run smoothly. **Key Responsibilities:** **1\. Real Estate Financials** * Handle daily bookkeeping tasks including accounts receivable (rent collection) and accounts payable (vendor and utility payments) within QuickBooks. * Use **Microsoft Excel** to track property data, perform basic financial modeling, and maintain detailed spreadsheets for portfolio analysis. * Ensure all financial transactions are accurately coded to the correct property or project. * Assist in the preparation of monthly financial reports, bank reconciliations, and rent rolls. * Organize and maintain digital and physical files for property taxes, insurance, and loan documents. **2\. Administrative \& Property Support** * Coordinate tenant communications, including fielding inquiries, tracking maintenance requests, and distributing notices. * Manage the processing of lease applications, background checks, and new tenant onboarding. * Maintain a calendar of critical real estate dates (lease expirations, rent increases, inspection deadlines). * Serve as the point of contact for vendors, ensuring insurance certificates are on file and work orders are tracked to completion. **3\. Office Operations** * Oversee the daily functionality of the office, including mail sorting, supply procurement, and filing systems. * Ensure a professional and organized office environment for team members and visiting clients or tenants. * Assist with the preparation of marketing materials for property vacancies or new acquisitions. * Troubleshoot basic office technology needs and manage vendor relationships for office services. **Requirements** * **Experience:** 3–5 years of office management or high\-level administrative experience, preferably within the real estate or property management sectors. * **Software:** \* Proven proficiency in **QuickBooks** is required for daily financial tasks. * **Strong Microsoft Excel skills** (ability to manage spreadsheets, use formulas, and organize large datasets). * **Work Environment:** This is an **in\-person role**; candidates must be able to work from the designated office location for 30–40 hours per week (not a work\-from\-home position). * **Communication:** Strong professional verbal and written skills. * **Language (Plus):** Fluency in **Spanish** or **Chinese (Mandarin/Cantonese)** is a significant advantage. * **