Executive Assistant

Job Type: Full Time Work Model: Remote Location: New York City metro area About the Role Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers. This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities. This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team. Core Responsibilities CEO Strategic PartnershipServe as a trusted thought partner and operational extension of the CEOAnticipate priorities, pressure points and opportunitiesProactively surface risks, conflicts, and decision deadlinesAct as a confidential sounding board and strategic support resourceTime, Calendar & Priority ManagementOwn end-to-end management of the CEO’s calendarPrioritize meetings to ensure time is spent on the highest-value activitiesDesign daily, weekly, and monthly rhythms that optimize CEO effectivenessGatekeep requests and meeting flow with strong judgmentExecutive Leadership & Team EnablementManage agendas, timelines, materials, and follow-up actionsCapture ideas, organize notes and manage deadlines for speeches and projectsTrack strategic initiatives and executive-level commitmentsSupport the cadence of executive leadership meetingsTrack decisions, priorities and follow-throughEnsure alignment and clarity across senior leadershipCoordinate executive offsites, planning sessions, and strategic meetingsTravel, Events & External EngagementManage travel logistics, itineraries and preparation materialsPrepare executive briefings for all trips, meetings, and eventsSupport major Ragan conferences and leadership appearancesMaximize relationship ROI for speaking engagements, partner meetings and industry eventsOperations & Special ProjectsOwn special projects that require confidentiality, discretion, and execution rigorManage cross-functional initiatives on behalf of the CEOMaintain executive dashboards, tracking systems, and workflowsIdeal Candidate Profile Experience & Background7+ years supporting a CEO, founder, or senior executiveExperience in media, professional services, consulting, technology, or similar environments preferredBachelor’s degree requiredCore Capabilities & ExpectationsExceptional judgment and emotional intelligenceStrong written and verbal communicationAdvanced calendar and priority management skillsHigh discretion and confidentialityProactive, anticipatory mindsetAbility to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)Personal AttributesExecutive presencePolished, confident, and professionalNaturally organized and detail-orientedStrategic thinker who enjoys solving problemsThrives in fast-paced, high-performance environmentsComfortable saying no on behalf of the CEOWhy This Role Is Special This is not a traditional Executive Assistant role. You will:Operate as a strategic partner to a nationally recognized CEOHave direct exposure to executive decision-making, strategy, growth planning and brand leadershipInfluence the effectiveness of a fast-growing companyHelp shape the future of one of the most influential brands in communications and leadershipCompensation & BenefitsCompetitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.Comprehensive benefits, including:Health, dental, vision401(k) with employer matchCompany-paid disability and life insuranceGenerous PTO and paid holidaysProfessional development supportCompetitive salaryTravel and event exposureLong-term career opportunity About Ragan Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan. Ragan Communications is the leading media brand, and for more than 50 years, we’ve been serving communicators, marketers, and PR professionals at all stages of their career. Everything we do at Ragan is in the service of giving communicators ideas, intelligence, resources, connections, and inspiration to help them advance their brand’s mission and goals. Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace. How to Apply We’re looking for someone who pays close attention to detail – the kind of communicator who reads between the lines. To demonstrate that, please include a brief cover letter explaining:What excites you about this Executive Assistant role, and why you feel you’d be successful in supporting Ragan’s CEO and le