Sales Back Office & Administration Assistant (United States)

**LOCATION** United States (Remote) **GENERAL PROFILE** We are seeking a highly organized Sales Back Office \& Administrative Assistant to join our US Operations team. This role is primarily focused on managing the end\-to\-end sales administrative process and coordinating the logistical success of our industry events. You will act as a key operational link between our US customers, the sales team, and our Italian HQ, ensuring that quotes, orders, and trade show preparations are handled with precision and professional excellence. **Responsibilities:** * Manage the entire sales administrative process, including preparing quotes, sales contracts, and processing purchase orders * Organize logistics for trade shows, workshops, and business travel, including travel bookings, shipping coordination, and requesting Certificates of Insurance (COIs) * Compile and coordinate details, personnel, and attendees for events and training sessions in a shared back office system. * Communicate with potential and existing customers regarding billing, administrative documentation, and bureaucratic procedures (especially for public sector clients) * Prepare and execute purchase orders (POs) and coordinate with Italian HQ to resolve any discrepancies in invoices or licenses * Monitor accounts receivable, track late payments, and follow up with customers to ensure timely collections * Support the Bookkeeper as needed by registering invoices, reconciling bank * Handle general office administration, including phone reception, email correspondence, and maintaining organized digital filing systems. **Requirements:** * Must be authorized to work in the United States * Advanced professional English proficiency (written and verbal) * Strong experience in sales back office, commercial administration, or a similar support role * Proficiency in QuickBooks or similar accounting/ERP software * Excellent organizational and time\-management skills * Precise, detail\-oriented attitude with high accuracy in data entry * Ability to work effectively in a remote environment and communicate with international teams * Motivated, proactive, and discreet when handling sensitive financial data. **Preferential Requisites:** * Experience working for a US subsidiary of an international company (preferably with European/Italian HQ) * Close proximity to Dallas/Fort Worth, TX * Knowledge of multi\-state Sales Tax liability and filing requirements * Experience with event management or trade show logistics * Experience with CRM software and cloud\-based document management * Familiarity with government procurement processes or public sector administration * Bachelor’s Degree in Business Administration, Finance, or a related field. To apply for this position, please send your CV and cover letter to jobs@ampedsoftware.com.