Operations & Administrative Assistant

About Our Client Our client is a mission-driven digital education company delivering high-impact coaching programs, digital products, and community experiences. They are building a lean, performance-oriented team focused on scaling with excellence and precision. As part of their continued growth, they are seeking a tech-savvy specialist to build, manage, and optimize the backend infrastructure of their marketing and sales funnels.Role OverviewWere looking for an Operations & Administrative Assistant who keeps our systems, tools, and operations running smoothly. This role isn't just calendar management its about being the person who makes sure platforms are working, subscriptions are under control, and inefficiencies are caught before they turn into problems.You'll support leadership by handling the details behind the scenes vendor support, system troubleshooting, onboarding team members, and surfacing insights so the rest of the team can focus on strategy and execution.Key Responsibilities:Onboard new hires and manage access/permissionsTroubleshoot platforms and liaise with vendor supportAudit and manage subscriptions & toolsAct as vendor/customer support liaison (CRMs, SaaS, transactions, etc.)Organize meetings, manage calendars, and prepare reportsMonitor online brand mentions and flag insightsSuggest and implement process improvementsIdeal Candidate:2+ years in operations, admin, or systems-supportNotion, Zoom, Google suite is a plusStrong troubleshooting and vendor support experienceSkilled at researching & evaluating SaaS toolsHighly organized, detail-oriented, and proactiveBonus: Experience with CRMs, SaaS, or brand monitoringSuccess in the Role Means:Smooth onboarding with no access delaysTech/tool issues resolved quickly & permanentlyTime and cost savings across operationsLeadership trusts all admin details are fully handledThe Offer:Salary Range: $1,600$ - 1,900/month (negotiable based on experience).Fully remote B2B Contract, PST time zone.The Hiring Process:Interview with Zabota teamInitial interview with our client companySecond interview with our client and/or test taskDecision and official offer*Only CVs in English will be accepted. Only shortlisted candidates will be contacted.Originally posted on Himalayas