Executive Assistant

Job Requisition ID #26WD99446Position OverviewThe Platform Services and Emerging Technologies Organization is seeking an experienced, flexible, and proactive Executive Assistant to support 2 VPs and one Senior Director, as well as other senior leaders as needed. The ideal candidate will be comfortable with ambiguity, have the confidence to ask questions when needed, and work collaboratively with Chiefs of Staff and other Executive Assistants across the Platform Services and Emerging Technologies Division. A strong sense of urgency, ability to prioritize, and the ability to shift focus frequently are needed. Experience with AI tools is a plus, as is experience working with Developers and Engineers.This position will be hybrid based in the SF Bay Area, or can be 100% remote in the US or in Canada. This role reports to the VP, Platform Strategy and Technology Partnerships.ResponsibilitiesThis position requires heavy calendar management for busy executives spread across 3 US time zones from Eastern Time to Pacific Time, interacting with leaders both within and outside of AutodeskAn interest in, or experience with, project management is important, as is the ability to travel globally up to 10% of the time – travel is expected to be mostly in the USYou will own and actively manage executives' calendars — not just scheduling logistics. Continuously evaluate priority alignment, executive workload, and preparation time to ensure executives are focused on highest-value work. Proactively resolve conflicts, shorten or redirect lower-priority meetings, and create buffer time ahead of key presentations or decisions. You will ensure that the executive has received briefing documents (from relevant contacts) for upcoming important external events/meetingsIn this role you will manage the executives’ travel, and work closely with team members to coordinate team offsite meetings, take on projects as needed and be the first point of contact for external customers, partners, vendors and internal stakeholdersYou will be called upon to solve problems with urgency, such as scheduling last-minute meetings with senior executives, rescheduling meetings with short notice, and handling travel issues if or when they ariseYou will initiate and track purchase orders if needed, ensuring timely processing in accordance with Autodesk procurement policies and budget guidelinesThe Platform Services and Emerging Technologies Division is a fast-moving and global team who are building the premier platform for our industry partners in the design and make sector. The work we do is crucial to the success of not just Autodesk, but our customers. We seek to imagine and create a better world through our products and servicesMinimum Qualifications6+ years’ experience supporting senior executives in a fast-paced, multinational environmentExceptional time management, organizational, and multitasking skillsExcellent interpersonal skillsProactive and showing initiativeDetail orientedProficient in Microsoft Office tools, especially SharePoint, PowerPoint, Teams, One Note, Word, and ExcelProficient in heavy calendar management across multiple time zones, including helping manage calendars for VP as well as their senior staff when needed.Proficient in planning and managing international travel, including air, train and car transportation, visas, and hotels including expense report management and submission adhering to all travel policiesProject and event management experiencePreferred QualificationsYou are comfortable working with senior leaders and a wide array of external partnersYou are a thoughtful gatekeeper, able to gracefully say no to senior leaders and others to protect the executive’s time when neededYou have experience with collaboration, quality, details and structureYou have experience with AI tools like Claude, ChatGPT, etc.You are a communications wizard, able to be clear, concise, and convincing in both written and spoken communicationsYou are comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your wayYou are Trustworthy, Collaborative, Accountable & FlexibleYou are a problem solver, willing to jump in when needed to fix problems, including outside of office hours on rare occasionsLearn MoreAbout AutodeskWelcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your f